Administrative Specialist: Finance, Purchasing & Dispatch

National Oilwell Varco; Sevenoaks; On-site; GBP 23,000 - 32,000; Full time

Job summary

National Oilwell Varco is seeking an Administrative Assistant to support the Administration & Contracts Manager and the wider team. The role offers exposure to finance, purchasing, dispatch and general office administration, with structured onboarding and ERP training.

You will work in a collaborative environment, handling multiple tasks, maintaining filing systems, and ensuring accurate records for customers and suppliers. On-site location in Sevenoaks supports a busy on-site office culture.

Qualifications

• Five GCSEs (A*-C / Grade 4+) including English and Mathematics or equivalent.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Ability to manage multiple priorities and work independently.
• Strong time management skills with the ability to meet deadlines.
• Proactive, flexible and solution-oriented approach to work.
• Collaborative attitude and willingness to learn new systems and processes.

Responsibilities

• Provide administrative support to the Administration & Contracts Manager and the wider business.
• Create and process purchase orders in accordance with company procedures.
• Assist with supplier invoice processing and resolve routine invoice queries.
• Support accounts receivable activities by following up on outstanding customer invoices.
• Prepare invoices for monthly service contracts and ad hoc service work.
• Support finance administration, including maintaining records and assisting with period-end activities.
• Prepare dispatch documentation for domestic and international shipments.
• Maintain accurate customer and supplier records within company systems.
• Coordinate incoming correspondence and maintain electronic filing systems.
• Provide reception and telephone support, ensuring a professional and welcoming experience for visitors and callers.
• Order office supplies and assist with general office administration.
• Carry out other reasonable duties as required to support the business.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office (Excel/Word)

Time management

Prioritisation

Proactive / Flexible

Team collaboration

Numeracy / basic maths

Education

GCSEs including English & Maths

Tools

ERP systems

Job description

National Oilwell Varco is seeking an Administrative Assistant to support the Administration & Contracts Manager and the wider team. The role offers exposure to finance, purchasing, dispatch and general office administration, with structured onboarding and ERP training.

You will work in a collaborative environment, handling multiple tasks, maintaining filing systems, and ensuring accurate records for customers and suppliers. On-site location in Sevenoaks supports a busy on-site office culture.