Administrative Assistant
NOV
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Benefits offered by this job
Job summary
NOV is seeking an Administrative Assistant to support the daily operations across finance, purchasing, dispatch and general office activities. Working with the Administration & Contracts Manager, you’ll help maintain efficient processes and high-quality service for internal and external stakeholders.
This varied role offers exposure to multiple business areas and a chance to develop broad administrative skills within a collaborative environment and a global organisation.
Qualifications
- 5 GCSEs (A*-C) including English and Mathematics or equivalent qualifications.
- Strong organisational skills and attention to detail.
- Good written and verbal communication skills.
- Proficient in Microsoft Office, especially Excel and Word.
- Ability to manage multiple priorities and meet deadlines.
- Collaborative, proactive approach and willingness to learn new systems.
Responsibilities
- Provide administrative support to the Administration & Contracts Manager and the wider business.
- Create and process purchase orders in accordance with company procedures.
- Assist with supplier invoice processing and resolve routine invoice queries.
- Support accounts receivable activities by following up on outstanding customer invoices.
- Prepare invoices for monthly service contracts and ad hoc service work.
- Support finance administration, including maintaining records and assisting with period-end activities.
- Prepare dispatch documentation for domestic and international shipments.
- Maintain accurate customer and supplier records within company systems.
- Coordinate incoming correspondence and maintain electronic filing systems.
- Provide reception and telephone support, ensuring a professional and welcoming experience for visitors and callers.
- Order office supplies and assist with general office administration.
- Carry out other reasonable duties as required to support the business.
Skills
Education
Tools
Job description
As an Administrative Assistant, you'll play an important role in supporting the daily operations of our business. Working closely with the Administration & Contracts Manager, you'll provide administrative support across finance, purchasing, dispatch and general office activities while helping to maintain efficient processes and excellent service for both internal and external stakeholders.
As an Administrative Assistant, you'll play an important role in supporting the daily operations of our business. Working closely with the Administration & Contracts Manager, you'll provide administrative support across finance, purchasing, dispatch and general office activities while helping to maintain efficient processes and excellent service for both internal and external stakeholders.
This is a varied role offering exposure to multiple areas of the business, making it an excellent opportunity for someone who enjoys working in a collaborative environment and is eager to develop a broad administrative skill set.
You’ll join a friendly and supportive administration team that works closely with colleagues across the business to support approximately 15 employees on site. Collaboration, open communication and a willingness to help each other are central to the team's culture. You'll receive structured onboarding, hands-on support and ongoing coaching, including full training on our ERP system.
Your work will help ensure the smooth running of the office by supporting finance administration, purchasing, dispatch activities and customer service. By delivering accurate, timely and professional administrative support, you'll enable colleagues across the business to focus on delivering value to our customers while contributing to efficient day-to-day operations.
NOV delivers technology-driven equipment, systems, services and software solutions that support energy production and industrial operations worldwide. Through engineering, manufacturing and service expertise, we help customers improve safety, efficiency, reliability and operational performance across a wide range of industries.
Joining NOV Means Becoming Part Of a Global Organisation While Working In a Close-knit Local Team Where Your Contribution Is Recognised And Valued. We Offer
- A varied administrative role with exposure to finance, purchasing, dispatch and office administration.
- Comprehensive onboarding and full ERP system training.
- A collaborative, supportive and friendly working environment.
- Opportunities to broaden your skills and gain valuable business experience within a global organisation.
At NOV, we are committed to creating an inclusive workplace where everyone can thrive. We value diversity in all its forms and believe that different perspectives drive innovation and success. We welcome applications from all qualified candidates regardless of gender, age, ethnicity, nationality, disability, sexual orientation, gender identity, religion, or any other characteristic protected by applicable law.
- Provide administrative support to the Administration & Contracts Manager and the wider business.
- Create and process purchase orders in accordance with company procedures.
- Assist with supplier invoice processing and resolve routine invoice queries.
- Support accounts receivable activities by following up on outstanding customer invoices.
- Prepare invoices for monthly service contracts and ad hoc service work.
- Support finance administration, including maintaining records and assisting with period-end activities.
- Prepare dispatch documentation for domestic and international shipments.
- Maintain accurate customer and supplier records within company systems.
- Coordinate incoming correspondence and maintain electronic filing systems.
- Provide reception and telephone support, ensuring a professional and welcoming experience for visitors and callers.
- Order office supplies and assist with general office administration.
- Carry out other reasonable duties as required to support the business.
- 5 GCSEs (A*–C / Grade 4 or above), including English and Mathematics, or equivalent qualifications.
- Strong organisational skills and excellent attention to detail.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office applications, particularly Excel and Word.
- Ability to manage multiple priorities and work independently.
- Strong time management skills with the ability to meet deadlines.
- A proactive, flexible and solution-oriented approach to work.
- A collaborative attitude, positive mindset and willingness to learn new systems and processes.
- Experience supporting finance administration or purchase order processing.
- Knowledge of basic accounting principles.
- Experience using ERP systems, particularly for purchase order and invoice processing.
- Experience within a manufacturing, engineering or industrial environment.
- Previous experience in an administrative or office support role.
Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.
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