Dynamic Administrative Assistant – ERP & Finance Support

NOV; Sevenoaks; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

ERP training

Comprehensive onboarding

Collaborative environment

Global organisation with local team

Job summary

NOV is seeking an Administrative Assistant to support the daily operations across finance, purchasing, dispatch and general office activities. Working with the Administration & Contracts Manager, you’ll help maintain efficient processes and high-quality service for internal and external stakeholders.

This varied role offers exposure to multiple business areas and a chance to develop broad administrative skills within a collaborative environment and a global organisation.

Qualifications

• 5 GCSEs (A*-C) including English and Mathematics or equivalent qualifications.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Ability to manage multiple priorities and meet deadlines.
• Collaborative, proactive approach and willingness to learn new systems.

Responsibilities

• Provide administrative support to the Administration & Contracts Manager and the wider business.
• Create and process purchase orders in accordance with company procedures.
• Assist with supplier invoice processing and resolve routine invoice queries.
• Support accounts receivable activities by following up on outstanding customer invoices.
• Prepare invoices for monthly service contracts and ad hoc service work.
• Support finance administration, including maintaining records and assisting with period-end activities.
• Prepare dispatch documentation for domestic and international shipments.
• Maintain accurate customer and supplier records within company systems.
• Coordinate incoming correspondence and maintain electronic filing systems.
• Provide reception and telephone support, ensuring a professional and welcoming experience for visitors and callers.
• Order office supplies and assist with general office administration.
• Carry out other reasonable duties as required to support the business.

Skills

Organisational skills

Attention to detail

Written and verbal communication

Multitasking

Time management

Collaborative mindset

Proactive attitude

Education

GCSEs including English & Maths

Tools

Excel

Word

Job description

NOV is seeking an Administrative Assistant to support the daily operations across finance, purchasing, dispatch and general office activities. Working with the Administration & Contracts Manager, you’ll help maintain efficient processes and high-quality service for internal and external stakeholders.

This varied role offers exposure to multiple business areas and a chance to develop broad administrative skills within a collaborative environment and a global organisation.