Administrative Officer: Minute-Taking, Reports & Data

Wax Recruitment Ltd; Rhyl; On-site; GBP 17,000 - 24,000; Full time

Job summary

Wax Recruitment Ltd in Rhyl is seeking an Administration Officer to support complex meetings, minute taking, and development of admin systems across agency sites. You will handle reception tasks, coordinate events, and manage data in Word, Excel and databases.

The role requires good numeracy and literacy, Welsh-language empathy and the ability to work as part of a team with confidentiality. The post is based at Russell House, Churton Road, Rhyl.

Qualifications

• Experience of development, management and operation of administrative systems.
• NVQ 3 or equivalent qualification or experience in relevant discipline.
• Excellent numeracy/literacy skills.
• Excellent communication skills

Responsibilities

• Deal with complex reception/visitor matters.
• Contribute to planning, development and organisation of support service systems/procedures/policies.
• Coordinate events as required.
• Manage manual and computerised record/information systems.
• Collate data/information and produce reports/information/data as required.
• Collate complex documents and other IT based tasks.
• Provide administrative and organisational support to other staff.
• Operate Word, Excel, databases, spreadsheets, internet.
• Provide administrative and organisational support including minute taking.
• Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.
• Provide guidance and support to staff and others.
• Arrange, attend and participate in regular meetings.
• Be responsible for petty cash as required.

Skills

Excellent communication skills

Excellent numeracy and literacy

Note taking

Education

5 GCSEs A-C including Maths and English

NVQ level 3 or equivalent

ECDL or commitment to gain within 18 months

Tools

Word

Excel

Databases

Job description

Wax Recruitment Ltd in Rhyl is seeking an Administration Officer to support complex meetings, minute taking, and development of admin systems across agency sites. You will handle reception tasks, coordinate events, and manage data in Word, Excel and databases.

The role requires good numeracy and literacy, Welsh-language empathy and the ability to work as part of a team with confidentiality. The post is based at Russell House, Churton Road, Rhyl.