Administrative Officer — Meetings, Data & Communications

Venesky Brown; City of Edinburgh; On-site; GBP 23,000 - 25,000; Full time

Job summary

Venesky-Brown’s client, a public sector organisation, is recruiting an Admin Officer for a 12-week contract in Scotland. The role pays £16.80–£18.27/hour PAYE and focuses on diary management, inbox handling, meeting coordination and general admin duties.

You will maintain databases, raise purchase orders, support events, update newsletters and help improve processes while ensuring accuracy and confidentiality.

Qualifications

• Experience in an office administrator role with diary and travel management.
• Proven ability to take minutes and write reports.
• Experience in raising purchase orders and dealing with invoices.
• Ability to work independently and as part of a team while balancing priorities.
• Experience of supporting meetings, events and conferences online.
• Strong communication and attention to detail.
• Understanding of GDPR and data privacy.

Responsibilities

• Provide diary and inbox management and coordinate meetings.
• Maintain department databases and electronic filing.
• Raise purchase orders and travel requests; manage invoices.
• Update the Programme website and draft newsletters.
• Review administrative processes to improve efficiency and effectiveness.
• Collate information from forms and reports for decision making.
• Support planning and hosting of meetings and events.

Skills

Diary management

Meeting coordination

Office administration

Document management

Microsoft 365

Communication skills

Attention to detail

Team collaboration

Data entry

Travel arrangements

Education

HND/Advanced Diploma

SCQF Level 8 equivalence

Tools

Microsoft 365

SharePoint

PowerPoint

Job description

Venesky-Brown’s client, a public sector organisation, is recruiting an Admin Officer for a 12-week contract in Scotland. The role pays £16.80–£18.27/hour PAYE and focuses on diary management, inbox handling, meeting coordination and general admin duties.

You will maintain databases, raise purchase orders, support events, update newsletters and help improve processes while ensuring accuracy and confidentiality.