Administrative Officer

Oxfordshire County Council; Oxford; On-site; GBP 22,000 - 32,000; Full time

Job summary

Oxfordshire Museum Service, part of Oxfordshire County Council, seeks an Administrative Support Officer to provide financial and administrative support across the service. You will report on income and expenditure, procure goods, generate invoices, and monitor budgets while supplying performance data.

You will help plan events across Museum sites and liaise with external service providers, schools, visitors and council colleagues.

Qualifications

• Experience in administration and financial processes.
• Organised, detail oriented with ability to prioritise diverse requests.
• Proficient in Microsoft Excel and other MS Office tools.
• Willingness to learn new finance/administration IT packages.
• Strong team player capable of collaborating across services.

Responsibilities

• Provide financial and administrative support to the Museum Service.
• Report on income and expenditure, procure goods and services, generate invoices.
• Monitor budgets and provide performance data to the team.
• Support events planning across Museum sites and coordinate with external partners.

Skills

Administration experience

Budget monitoring

Detail oriented

Multitasking

Microsoft Excel

Willingness to learn new systems

Team player

Public and stakeholder engagement

Tools

Microsoft Excel

Finance/IT packages

Job description

About the Role

This role is one of two Administrative Support Officers at the Oxfordshire Museum Service who, as a team, will provide financial and administrative support to the whole Museum Service. This includes but is not limited to reporting on income and expenditure, the procurement of goods and services and generating invoices. The Administrative Support Officer is also responsible for supporting the monitoring of budgets and providing the Museum Service team with performance data.

The role will support the organisation and planning of events across the Museum sites. This can include working with external service providers, schools, visitors and members of the Oxfordshire County Council.

For an informal discussion about the role please contact John Sugg, Operations and Sites Manager at [e-mail]

About you

The successful applicant will have experience working in administration and financial processes. They will be well organised, have an eye for detail and be able to prioritise diverse requests.

They will be a confident user of Microsoft packages, especially Microsoft Excel. Oxfordshire County Council use several IT packages for its finance and administration, so you will need to be interested in learning new skills.

The successful candidate will be a strong team player, who is willing to support their colleagues sometimes stepping outside of their role to help the Museum Service achieve its ambitions.

The successful candidate will feel comfortable engaging with members of the public, business partners and colleagues at Oxfordshire County Council and colleagues within the Museum service, via phone, written communication and face to face.

Qualifications:

See JD for qualifications