Administrative Coordinator – Fostering & Panel Support

Ascent Fostering Agency; Camberley; On-site; GBP 23,000 - 29,000; Full time

Job summary

Ascent Fostering Agency is seeking an organized administrator to join their team in Camberley. You will support the Team Coordinator and multiple teams, handling HR information, DBS checks and foster carer processes while ensuring smooth panel preparations.

The role requires strong IT skills, attention to detail and excellent communication. You will manage meetings, minute-taking, and maintain records securely within a busy social care environment.

Qualifications

• Experience in an administrative or customer service environment with multitasking and decision-making skills.
• Experience working with IT systems, data entry and Microsoft Office.
• Demonstrates excellent customer service skills.
• Confident and persuasive professional telephone skills.

Responsibilities

• Provide administrative support to the Team Coordinator, Senior Management, Social Work and Residential Teams and Fostering Panel.
• Coordinate recruitment-related HR information, references, DBS checks and statuses across teams.
• Support foster carer registrations, carry out checks, references and monitor receipts on social care IT systems.
• Coordinate foster carer annual reviews and ensure reports are prepared and ready for Panel presentation.
• Disseminate Foster Carer Agreements, ensure approval terms, and upload signed agreements to Charms.
• Assist with Fostering Panel meetings: prepare case correspondence, notify Panel members, minute meetings and upload final minutes.
• Take minutes of team, HR and fostering panel meetings and maintain accurate records.
• Data input on CHARMS, Citation and ClearCare; proficient in Word/Excel.
• Coordinate admin tasks for training and social events: notifications, room bookings, course materials and certificates.
• Support office operations: respond to phone/email or in-person inquiries.
• Assist with marketing tasks: respond to inquiries, provide information packs and attend outside events.
• Facilities management: assist with operational/purchasing needs.
• Maintain confidentiality and secure handling of information.

Skills

Administrative experience

Microsoft Office

Communication skills

Customer service

Teamwork

Education

Two A levels

GCSE English and Maths

Tools

CHARMS

ClearCare

MS Office

Job description

Ascent Fostering Agency is seeking an organized administrator to join their team in Camberley. You will support the Team Coordinator and multiple teams, handling HR information, DBS checks and foster carer processes while ensuring smooth panel preparations.

The role requires strong IT skills, attention to detail and excellent communication. You will manage meetings, minute-taking, and maintain records securely within a busy social care environment.