Administrative Coordinator - Campus & Commercial (Hybrid)

Dunhillmedical; Sheffield; On-site; GBP 23,000 - 31,000; Full time

Job summary

The University of Sheffield is hiring a proactive Business Administrator for Campus and Commercial Services. You will provide high-level administrative support to senior management, coordinate meetings, prepare papers, and manage diaries across a busy department.

The role requires GCSE-level education, strong IT, English and numerical skills, and the ability to deliver accurate minutes and reports in a fast-paced university environment.

Qualifications

• Educated to GCSE standard or have equivalent Administrative experience.
• Excellent skills in using IT systems, including Microsoft Office, Google Suite, PowerPoint, E-Mail, Databases and Spreadsheets.
• Excellent team working skills, with the ability to build collaborative working relationships.
• A high level of English and numerical skills
• Experienced in taking minutes and servicing complex meetings.
• Ability to work under pressure, managing time critical projects with conflicting priorities, whilst still maintaining a high level of accuracy and attention to detail.
• Excellent verbal communication skills, with the ability to communicate at all levels.
• Accurate and effective written and report writing skills.
• Ability to assess and organise resources to plan and progress work activities.
• A flexible approach to work, including being available to meet colleagues on site and virtually.
• Awareness of the Data Protection Act to enable correct storage and appropriate handling of confidential data.
• Knowledge of process documentation techniques, including process flows.

Responsibilities

• Provide an efficient and professional administrative support service to the Associate Director of Campus and Commercial Services, and the wider department where required.
• Handle various enquiries in accordance with Department and University customer service standards.
• Work to tight timescales determined by operational work streams, project-related deadlines and the academic year calendar.
• A central source for the department, providing the correct information and direction, along with the distribution of relevant communications.
• Being a central point of contact for the Associate Director of Campus and Commercial Services and the department’s Management Team, acting as intermediary by fielding communications and information, responding on their behalf where required.
• In a timely manner and to a high standard, create and accurately edit a wide range of documents based on specific instructions or general guidelines.
• Attend and service meetings for internal and external committees and groups. This includes, meeting and greeting attendees, preparing schedules and agendas, producing minutes and action logs, organising logistics, collating and disseminating papers, booking rooms, setting up conference calls and arranging hospitality provision and audio-visual equipment.

Skills

IT skills

Google Suite

Microsoft Office

Diary management

Minute taking

Communication skills

Organisational skills

Education

GCSE standard or equivalent administrative experience

Tools

Google Suite

Microsoft Word/Excel

PowerPoint

Job description

The University of Sheffield is hiring a proactive Business Administrator for Campus and Commercial Services. You will provide high-level administrative support to senior management, coordinate meetings, prepare papers, and manage diaries across a busy department.

The role requires GCSE-level education, strong IT, English and numerical skills, and the ability to deliver accurate minutes and reports in a fast-paced university environment.