Administrative Coordinator

Tate; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Tate in the City of London is seeking an experienced Administrative Coordinator to join a busy team, providing high-quality administrative support to senior stakeholders alongside wider office and reception coordination.

The role covers diary management, meeting preparation and minute-taking, plus administration, reporting, database management, projects and onboarding support. It is office-based, Monday to Friday, typically 8:30am-5:00pm, with occasional earlier starts.

Qualifications

• Previous corporate administration or office coordination experience.
• Experience supporting senior stakeholders and managing busy calendars.
• Strong organisation and communication skills; attention to detail.

Responsibilities

• Manage diary, travel and meeting coordination.
• Prepare meetings, take minutes and track actions.
• Handle administration, reporting and database management.
• Support projects, events and onboarding.
• Provide reception cover and manage visitor experience.
• Coordinate general office operations and support.

Skills

Diary management

Stakeholder support

Attention to detail

Tools

Microsoft Office

SharePoint

Planner

Job description

Administrative Coordinator

City of London 30,000- 40,000 DOE Permanent

We're looking for an experienced Administrative Coordinator to join a busy City-based team, providing high-quality administrative support to senior stakeholders alongside wider office and reception coordination.

It's a varied position covering:

• Diary, travel and meeting coordination
• Meeting preparation, minute-taking and action tracking
• Administration, reporting and database management
• Projects, events and onboarding support
• Reception cover and visitor experience
• General office coordination and operational support

You’ll need previous experience within corporate administration or office coordination, ideally supporting senior stakeholders, alongside strong organisation, attention to detail and communication skills. Confidence using Microsoft Office, SharePoint and Planner is also required.

The role is predominantly office-based in the City of London, working Monday-Friday, typically 8:30am-5:00pm, with occasional earlier starts.

This is a great opportunity for someone looking for long-term stability, development, and the chance to develop their career within Business Support.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.