Client Services Coordinator

RGH-Global Ltd; Greater London; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Employee wellbeing programme

Private healthcare cover

Pension scheme

Work laptop provided

Job summary

A leading education service provider is seeking a Client Services Coordinator to support a busy team in London. The role involves scheduling, managing client communications, and providing operational support to ensure efficient team functioning. The ideal candidate has at least 2 years of administrative experience, strong organisational skills, and proficiency in office software. The position offers a hybrid working model, competitive salary, and benefits including private healthcare and a pension scheme.

Qualifications

• Minimum of 2 years experience in an administrative or coordination role.
• Strong diary management experience with email and calendar tools.
• Confident using various office software for tasks.

Responsibilities

• Coordinate diaries and book meetings with clients and partners.
• Manage scheduling requests via phone and email.
• Maintain accurate records and data in internal systems.
• Welcome visitors and act as a front-of-house contact.

Skills

Diary management

Organisational skills

Verbal communication

Written communication

Proactive attitude

Tools

Office software

Job description

Client Services Coordinator

Location: London (Hybrid working – 3 days in office)

Salary: £28,000–£30,000

Contract: Full-time

The Role

This is a varied administrative position within a busy, client‑facing team that delivers workplace learning and education programmes. The team supports multiple internal stakeholders and external partners, operating in a fast‑paced environment where organisation and attention to detail are essential. You’ll provide day‑to‑day coordination and operational support, helping the team run smoothly and ensuring clients and visitors receive a professional, well‑organised experience. This role suits someone who enjoys being the go‑to person, keeping diaries in order, managing details, and supporting events and client activity. A work laptop will be provided.

What You’ll Be Doing

You’ll act as a central point of coordination for the team, handling scheduling, enquiries and administrative processes. Key responsibilities include:

• Coordinating diaries and booking meetings with clients and partners
• Managing scheduling requests via phone and email
• Maintaining accurate records and data across internal systems
• Welcoming visitors and acting as a front‑of‑house point of contact when required
• Handling inbound calls and routing messages appropriately
• Supporting the organisation of internal and external events
• Coordinating client communications and mailings
• Raising invoices and supporting basic finance administration
• Providing general administrative support to ensure the team operates efficiently

What You’ll Bring

This role suits someone organised, proactive and calm under pressure, who enjoys working in a dynamic, people‑facing environment.

Essential

• At least 2 years experience in an administrative, coordination or bookings‑based role
• Strong diary management experience using email and calendar tools
• Confident using office software (email, spreadsheets, presentations and documents)
• Excellent organisational skills with strong attention to detail
• Clear, professional written and verbal communicationAbility to prioritise competing demands and manage time effectively
• Comfortable working independently while contributing to shared team goals
• Friendly, professional manner with colleagues and visitors

What’s On Offer

• £28,000–£30,000 salary
• Hybrid working model (London‑based office)
• Work laptop provided
• Employee wellbeing and assistance programme
• Private healthcare cover
• Pension scheme