Administrative Coordinator — City Office | Growth & Stability

Tate; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Tate in the City of London is seeking an experienced Administrative Coordinator to join a busy team, providing high-quality administrative support to senior stakeholders alongside wider office and reception coordination.

The role covers diary management, meeting preparation and minute-taking, plus administration, reporting, database management, projects and onboarding support. It is office-based, Monday to Friday, typically 8:30am-5:00pm, with occasional earlier starts.

Qualifications

• Previous corporate administration or office coordination experience.
• Experience supporting senior stakeholders and managing busy calendars.
• Strong organisation and communication skills; attention to detail.

Responsibilities

• Manage diary, travel and meeting coordination.
• Prepare meetings, take minutes and track actions.
• Handle administration, reporting and database management.
• Support projects, events and onboarding.
• Provide reception cover and manage visitor experience.
• Coordinate general office operations and support.

Skills

Diary management

Stakeholder support

Attention to detail

Tools

Microsoft Office

SharePoint

Planner

Job description

Tate in the City of London is seeking an experienced Administrative Coordinator to join a busy team, providing high-quality administrative support to senior stakeholders alongside wider office and reception coordination.

The role covers diary management, meeting preparation and minute-taking, plus administration, reporting, database management, projects and onboarding support. It is office-based, Monday to Friday, typically 8:30am-5:00pm, with occasional earlier starts.