Administrative Assistant - UK

UnitedLex Corporation; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking an Administrative Assistant for a 6-month on-site role in London. This position involves supporting office operations, managing communications, assisting in onboarding, and ensuring efficient office management. The ideal candidate should have at least 2-3 years of experience, strong communication skills, and the ability to thrive in a busy environment.

Qualifications

• Minimum of 2-3 years' experience as Administrative Assistant.
• Experience in project-focused environments.
• Professional verbal and written communication skills.

Responsibilities

• Provide support for day-to-day office administration duties.
• Assist in onboarding new employees and managing office supplies.
• Act as Safety Monitor for the office.

Skills

Communication Skills

Multi-tasking

Self-motivated

Interpersonal Skills

Flexibility

Tools

MS Word

Excel

PowerPoint

Job description

UnitedLex is looking to hire an Administrative Assistant for a 6-month on-site role at our office located at 42 New Broad Street, London. The Administrative Assistant will provide a welcoming environment for internal staff and external vendors and clients, assist in day to day office administration duties, and provide support to other departments as requested.

Requirements

• Answer and direct all incoming calls
• Greet and direct all visitors/Interviews/vendors
• Oversee incoming and outgoing correspondence (Mail, UPS, FedEx, Courier)
• Maintain tracking system for all incoming/outgoing packages
• Perform general clerical duties including but not limited to: photocopying, faxing, filing as requested
• Maintain an adequate inventory of office and break room supplies
• Assist with coordinating repairs and maintenance of office equipment
• Assists with booking travel and preparing expense reports as requested
• Assist with catering and organizing company events/meeting
• Assist in electronic delivery of confidential and time-sensitive documents
• Assist with onboarding new employees including issuing security badges, working with landlord for building badges, and following all photo requirements
• Maintain administrative reports/logs as required
• Prepare project binders and other deliverables as requested
• Act as Safety Monitor for office and assist in the event of an emergency
• Perform other duties as assigned

Requirements

• Minimum of 2-3 years’ experience as Administrative Assistant
• Experience with MS Word, Excel and PowerPoint
• Experience working in a project focused environment
• Professional verbal and written communication skills
• Self-motivated and resourceful, proven ability to multi-task and operate successfully under tight deadlines
• Enjoys fast-paced, dynamic and challenging environment that focuses on a team oriented approach
• Great interpersonal and communication skills
• Demonstrates flexibility, accountability, and reliability

#LI-IM1

Job Info

• Job Identification 30002830
• Job Category Administration
• Posting Date 05/27/2025, 08:24 AM
• Locations 42 New Broad Street, 4th Floor, London, London, EC2M 1JD, GB