Administrative Assistant, Offshore Projects & Recruitment

OEG; Portsmouth; On-site; GBP 23,000 - 27,000; Full time

Job summary

OEG is a leading energy solutions business, seeking an Administrative Assistant to join our Topside Division in Portsmouth. You will support sourcing, interviewing and onboarding of offshore personnel, working closely with the Personnel Team and Project Managers.

The role focuses on maintaining accurate contractor records, enabling effective workforce planning, and assisting with tenders, contracts and IR35 determinations for active contractors, while upholding high standards of accuracy and

Qualifications

• Minimum of one year’s experience in an administrative or coordination role.
• Proficient in IT with strong Word, Excel, and PowerPoint skills.
• Excellent communication and organisational abilities.

Responsibilities

• Serve as first point of contact for contractor vacancies and queries.
• Onboard new contractors and verify certifications are current.
• Administer and maintain contractor databases.
• Support tenders, contracts, and variation orders for active contractors.
• Administer IR35 determinations for applicable contractors.
• Undertake other duties within role scope.

Skills

Clear communication

Phone professionalism

Interpersonal skills

Organisational skills

Attention to detail

Problem solving

Tools

Microsoft Word

Excel

PowerPoint

Job description

OEG is a leading energy solutions business, seeking an Administrative Assistant to join our Topside Division in Portsmouth. You will support sourcing, interviewing and onboarding of offshore personnel, working closely with the Personnel Team and Project Managers.

The role focuses on maintaining accurate contractor records, enabling effective workforce planning, and assisting with tenders, contracts and IR35 determinations for active contractors, while upholding high standards of accuracy and