City Services Admin & Records Coordinator

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Competitive salary

Excellent annual leave

Strathclyde Pension Fund access

Wellbeing initiatives

Discounted gym membership

Healthy work life balance

Job summary

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION is seeking an Admin Assistant to support efficient office operations and maintain high standards of customer service. The role involves handling administrative tasks, documenting processes, and coordinating communications across departments.

The successful candidate will have strong organisational skills, attention to detail, and the ability to work collaboratively within a busy team while maintaining confidentiality.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Able to manage multiple tasks with confidentiality and accuracy.

Responsibilities

• Support the efficient operation of the organisation by managing administrative tasks, systems and resources.
• Oversee day-to-day administrative functions and provide user support.
• Ensure maintenance and security of systems and accurate records and documentation.
• Troubleshoot issues and coordinate updates and backups.
• Create purchase orders for suppliers and ensure smooth communication across teams.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Administration qualification

Tools

MS Office

CRM system

Job description

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION is seeking an Admin Assistant to support efficient office operations and maintain high standards of customer service. The role involves handling administrative tasks, documenting processes, and coordinating communications across departments.

The successful candidate will have strong organisational skills, attention to detail, and the ability to work collaboratively within a busy team while maintaining confidentiality.