Administrative Assistant (Defence)

Aecom; Basingstoke; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

AECOM is seeking an Administrative Assistant in Basingstoke to support the Defence Leadership Team. The role involves administration, data analysis, and maintaining project documentation. Candidates should have strong communication and computer skills, with a focus on detail and problem-solving. AECOM offers a hybrid working model and various benefits to support employee well-being.

Benefits

Career development opportunities

Flexible hybrid working model

Volunteering days

Qualifications

• Previous experience in project or framework administration.
• Strong computer skills and knowledge of Office 365 tools.

Responsibilities

• Provide day-to-day administration support to Defence Leadership Team.
• Maintain and develop Defence Sharepoint site.
• Coordinate with other sectors to share best practices.

Skills

Communication

Interpersonal Skills

Problem Solving

Attention to Detail

Multitasking

Education

Relevant educational qualifications

Tools

Excel

PowerPoint

Word

PowerBI

Office 365

Job description

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Administrative Assistant (Defence), Basingstoke

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Client:

AECOM

Location:

Job Category:

Technical

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EU work permit required:

Yes

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Job Reference:

J10123013

Job Views:

3

Posted:

15.05.2025

Expiry Date:

29.06.2025

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Job Description:

**Company Description****Work with Us. Change the World.**At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.We're one global team driven by our common purpose to deliver a better world. Join us.**Job Description****Start here. Grow here.**AECOM has an excellent track record of delivering programmes of critical national importance in defence, which has positioned the business as one of the leading professional services consultancies for the UK MOD, Defence Manufacturers and Contractors, and with the US Department of Defense (DoD) across Europe. With the sector of strategic importance to AECOM, representing a quarter of topline revenue for the region (c.$180m) and with a strong outlook for growth in 2025 and beyond, there is an opportunity for a Defence Administrator to join our team to support our Defence Leadership Team._Here’s what you’ll do:_+ Day-to-day administration support to our Defence Leadership Team including regular Defence Cabinet, Client Account Management, B&P Leadership Team and Working Groups including production of agendas, slide decks, meeting records and action notes, making travel arrangements.+ Review of AECOM data sources (bookings and pipeline), gap analysis and report generation, including Salesforce/PowerBI dashboard production.+ Maintenance of Master Project and Opportunities lists.+ Maintenance and development of Defence Sharepoint site.+ Administrative support to Defence events and marketing activities.+ Proactively record and maintain high levels of framework and project data and support the team’s Defence portfolio.+ Have a key focus on reporting, analysing and communicating framework activity – to our project teams and to respond to client requirements.+ Implement and maintain processes and standards to drive framework compliance.+ Coordinate with other sectors to share best practice and lessons learned.+ Support Defence Case Studies production.If you're passionate about innovation and turning bold ideas into reality, AECOM welcomes you. Join our team, where we don't just construct infrastructure but also uplift communities and enhance lives.Why not give our AECOM Buildings + Places page on LinkedIn a follow to stay updated on the impactful projects we're working on and see firsthand the difference we're making in the industry!**Enjoy the Perks.**At AECOM, you'll enjoy a range of core and personalised benefits designed to support your future and well-being, customised to fit your lifestyle. Take advantage of career development opportunities, our flexible hybrid working model to ensure a work-life balance that suits your lifestyle, technical practice networks, AECOM University, and volunteering days.**Qualifications****Ready to push the limits of what’s possible?**_Here’s what we’re looking for:_**Minimum Requirements**+ Previous experience in project or framework administration or coordinator role within a varied project environment.+ Excellent communication and interpersonal skills.+ Strong computer skills and strong knowledge of Excel (ideally including pivot tables and macros), PowerPoint, Word, PowerBI and other Office 365 tools is essential.+ An eye for detail and the ability to problem solve where necessary.+ Ability to multitask and work to timelines with a flexible attitude.+ Proactive approach with a willingness to continually change and adapt.**Preferred Qualifications**+ Relevant educational qualifications or experience in project or framework administration or similar with good analytical and numerical skills.+ Prior experience as a Framework Administrator or Project Administrator gained within a construction or engineering consultancy setting.**Important Information**Due to the nature of the work undertaken successful applicants will need to have baseline UK Security Clearance or be willing to apply (the company will support the application process).If you meet some of the requirements above or have transferable skills you believe would benefit us, we would be delighted to hear from you!**Additional Information**Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more!For further information about the role, reach out to the recruiter on LinkedIn.**About AECOM**AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.**Freedom to Grow in a World of Opportunity**You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [emailprotected] if you would like to apply through the Disability Confident Interview Scheme.All your information will be kept confidential according to EEO guidelines.**ReqID:** J10123013**Business Line:** B&P - Buildings & Places**Business Group:** DCS**Strategic Business Unit:** Europe & India**Career Area:** Administration**Work Location Model:** Hybrid**Legal Entity:** AECOM Infrastructure and Environment UK Limited