Administrative Assistant at Greet Primary School

Moseley School & Sixth Form; Birmingham; On-site; GBP 18,000 - 24,000; Full time

Job summary

Greet Primary School in Sparkhill, Birmingham, is seeking an experienced Administrative Assistant to join the busy school office. You will work with the Office Manager and colleagues across the Create Partnership Trust, handling front-of-house duties and core administration with warmth and professionalism.

The role requires strong knowledge of MIS (BromCom), excellent communication with parents and staff, and ability to manage attendance and filing systems in a fast-paced environment.

Qualifications

• Experience in a school office with strong organisational skills.
• Excellent communication with parents, pupils and staff.
• Knowledge of BromCom MIS is essential.
• Ability to manage attendance and maintain accurate records.

Responsibilities

• Support front of house and general administration in the school office.
• Prioritise tasks to meet the needs of the school and Trust.
• Maintain filing systems and use Word/Excel for admin tasks.
• Provide welcoming reception service and assist with attendance administration.
• Promote positive attendance and liaise with families and external partners.

Skills

Organised

Strong communication

Front-of-house

Attendance management

Team collaboration

Tools

BromCom MIS

Word

Excel

Job description

About this Role

Greet Primary School isseeking to appoint an experienced, organised and highly professional AdministrativeAssistant to work in our bustling school office and play a key role in theday-to-day life of our large primary school in Sparkhill, Birmingham.

This is an excitingopportunity for a skilled administrator with previous experience of working ina school office and strong knowledge of MIS Systems (BromCom), which isessential for this role. We are looking for someone who thrives in a busyenvironment, communicates confidently with parents and staff, and can administeroffice systems with efficiency, warmth and professionalism.

As our Administrative Assistant,you will work closely with our Office Manager and alongside a range ofcolleagues across the school and Create Partnership Trust, helping to ensurethat our office operates smoothly and effectively in support of our pupils,families and staff. This is a highly visible, outward-facing role: you willoften be the first point of contact for parents, visitors and externalagencies, and will therefore play an important part in representing the schooland creating a welcoming, positive experience for all.

The successful candidate willalso take a key role in managing attendance, ensuring accurate systems,effective communication with families, and a proactive approach to supportinggood pupil attendance.

At Greet Primary School, ourmotto is: "No Limits to What We Can Achieve." Our core values - Work hard, Bekind, Make good choices - are central to everything we do and are expected ofall members of our school community. We are looking for someone who will embodythese values and contribute positively to our ambitious, caring and inclusiveschool.

KeyResponsibilities:

• Workingas part of the office team as directed to include front of house and generaladministration.
• Beingflexible about personal duties and timetable in order to prioritise the needsof the school.
• Ensuringthe quality of administration support including use of word, excel, printingand maintaining accurate filing systems.
• Ensuringthat a welcoming and effective reception service is provided.
• Playa supporting role in the promotion and administration of pupils' attendance andunderstand broader expectations in relation to child safeguarding.

Please see Job Description andPerson Specification for further details.

We arelooking for someone who:

• Has experience of working in a school office.
• Has excellent working knowledge of BromCom orother MIS system.
• Is organised, efficient and able to managecompeting priorities in a busy environment.
• Has excellent communication and interpersonalskills.
• Can work effectively with parents, pupils,staff and external partners.
• Understands the importance of attendance andcan support systems to monitor and improve it.
• Can work closely and collaboratively withcolleagues across the school and the Trust.
• Is professional, approachable and committedto providing a high-quality front-of-house service.
• Shares our school values of Work hard, Bekind, Make good choices.

In return, we can offer:

• The opportunity to work in a large, vibrantand welcoming primary school.
• A key leadership role within a busy and supportive office team.
• Close working partnerships with schoolleaders and Trust colleagues.
• A school community committed to highexpectations, inclusion and care for all.
• The chance to make a real difference to theexperience of children and families every day.

Online searches are carried out on allshortlisted candidates for positions at Create Partnership Trust. The searchesare carried out to identify any incidents or issues that have happened, and arepublicly available online, which the Trust might want to explore with thecandidate at interview.

Please find a link to our safeguarding policy https://www.create.org.uk/governance/policies-documents youare encouraged to read this policy prior to applying to work with us.