Administrative Assistant - 12 Month Fixed Term Contract

Osborne Clarke; Bristol; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company is seeking an Administrative Assistant for a 12-month fixed term contract in Bristol. This role involves providing high-level administrative support to the Real Estate department, including managing deeds and assisting with billing processes. The ideal candidate will have strong organisational skills, attention to detail, and proficiency in Microsoft Office. This is an excellent opportunity to join a collaborative team in a dynamic legal environment.

Qualifications

• Previous office-based administrative experience required.
• Strong organisational skills and excellent attention to detail.

Responsibilities

• Provide high-level administrative support to the PA and legal teams.
• Manage deeds and assist with billing processes.
• Handle telephone enquiries and maintain data rooms.

Skills

Attention to Detail

Organisational Skills

Communication

Proactive Approach

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Join to apply for the Administrative Assistant - 12 Month Fixed Term Contract role at Osborne Clarke.

We have a great opportunity for an Administrative Assistant to support our Real Estate department on a 12-month fixed term contract. The role is based on-site in our central Bristol office, working from 9am to 5pm, Monday to Friday.

The Team

This position is within our central Business Support Team, aligned with the Real Estate department. The team comprises PAs and Legal Secretaries, and the role reports to the Real Estate Senior PA.

What You'll Do

The main purpose of this role is to provide high-level administrative support to the PA and legal teams, as well as other areas of the business when requested, including:

• Managing deeds, including checking deeds, typing schedules, assisting with deed audits, and liaising with clients to keep deed records up to date.
• Scanning, photocopying, printing, and binding documents.
• Preparing letters, special delivery, and courier forms.
• Saving and distributing scanned post.
• Assisting with billing processes.
• Running WIP Manager reports.
• Updating and maintaining data rooms, both internal and client-based.
• Using the Land Registry website and the Avail Platform to order searches and copy documents.
• Using Search Acumen to request property searches.
• Handling telephone enquiries.
• Assisting the PA team with monthly billing.
• Managing Large File Sends (LFS).
• File closures.

We Are Looking For The Following Skills And Experience

• Previous office-based administrative experience.
• Excellent attention to detail.
• Ability to work well under pressure.
• Proficient IT skills in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organisational skills.
• A proactive and collaborative approach.

Salary And Benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our employees, supported by a range of initiatives and benefits.

Our Recruitment Process

If you would like further information about this role or the firm, please contact Tim Jenkins (Recruitment Advisor) at 0117 917 3666 or via email at [e-mail]. Applications are reviewed on a rolling basis. Osborne Clarke does not use automated decision-making in recruitment.

We are committed to providing an inclusive environment. If you require adjustments during the application or interview process, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 lawyers across 26 locations. We help clients tackle current issues and prepare for future challenges, providing comprehensive and commercial advice. Our approachable culture fosters diversity and inclusion through various interest groups and networks.

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Additional Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Law Practice