Administrative Assistant

Transforming Lives Educational Trust

West Midlands

On-site

GBP 19,000 - 27,000

Full time

3 days ago

Be an early applicant

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Health Assured employee assistance

Thank You Day

Cycle to work scheme

PPE clothing provision

Staff discounts for education sector

Sick pay and holiday pay

Job summary

Transforming Lives Educational Trust (TLET) seeks an Administrative Assistant to provide efficient support to the central team, ensuring day-to-day activities and communications run smoothly. The post-holder will work with colleagues across the Trust and its academies, handling records, documents and data with care and professionalism.

Applicants should have safeguarding knowledge, school admin experience, and strong IT skills (Word, Excel, Outlook).

Qualifications

Knowledge of safeguarding and Data Protection policies.
Experience in a school administrative environment.
Proficiency with MS Office applications (Word, Excel, Outlook).
Excellent numeracy, literacy and organisational abilities.
Ability to handle confidential information with discretion.

Responsibilities

Provide efficient administrative support to the central team.
Maintain accurate electronic and paper records and filing.
Prepare documents, letters, reports and presentations as required.
Respond to calls, emails and enquiries in a timely, professional manner.
Enter information onto Trust systems and liaise with staff across the Trust.
Help prepare meeting rooms and manage visitor access.
Follow Trust safeguarding, health and data protection policies.
Undertake other reasonable administrative duties as required.

Skills

Safeguarding knowledge

School admin experience

Policy & data protection awareness

Microsoft Word

Microsoft Excel

Microsoft Outlook

Numeracy & literacy

Organisational skills

Communication skills

Confidential information handling

Education

GCSE Maths & English (4+)

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Administrative Assistant (Transforming Lives Educational Trust - Central)

Location: DIRFT, Northamptonshire, UK

Contract Type: Permanent

Job Roles: Administration Hr Data And Finance;

Working Patterns: Full-Time;

Interview Date: TBC

Expected Working Start Date: Subject to vetting

Is a Shared Job: No

About us

At the Transforming Lives Educational Trust (TLET), we believe in more than just education – we believe in transformation. Our name reflects our mission: to nurture ambition, inspire confidence, and unlock the potential of every learner, every colleague, and every community we serve.Whether you're an aspiring teacher, experienced leader, or passionate support staff professional, you’ll find a home at TLET that values innovation, wellbeing, and personal growth. We are a forward-thinking, inclusive multi-academy trust that puts people first - and our staff are at the heart of everything we do.With schools across Rugby and the wider Warwickshire area, we offer rich opportunities for professional development, collaboration, and career progression in a culture built on trust, integrity, and impact.If you're ready to make a meaningful difference and grow with a trust that invests in you - come and help us transform lives.

Job Description

Job Purpose:

To provide efficient and professional administrative support to the Trust's central team, helping to ensure that day-to-day activities, communications and processes are organised and delivered effectively.
The postholder will work collaboratively with colleagues across the Trust and provide a high-quality administrative service to support the smooth running of the Trust and its academies.

Main Roles and Responsibilities:

Provide general administrative and clerical support to members of the central team.
Maintain accurate electronic and paper-based records and filing systems.
Prepare documents, letters, reports, presentations and other correspondence as required.
Photocopy, scan, print and file documents.
Respond to telephone calls, emails and general enquiries in a professional and timely manner and distribute appropriately.
Enter information accurately onto Trust systems.
Liaise with staff across the Trust, schools, governors/trustees, suppliers and other external contacts as appropriate.
Handle confidential and sensitive information appropriately and in accordance with
Trust policies and data protection requirements.
Undertake other reasonable administrative duties as required by the role.
Welcome visitors and direct them to the appropriate member of staff.
Help prepare meeting rooms and refreshments when required.
Follow Trust policies, including confidentiality and data protection.
Carry out any other reasonable administrative duties as requested by the line manager.

The post holder will have a shared responsibility for the safeguarding of all children and young people. The post holder has an implicit duty to promote the welfare of all staff, children and young people and to be committed to promoting diversity and inclusion.

Safeguarding

TLET is committed to safeguarding and promoting the welfare of children and young people.

The successful applicant will be subject to an enhanced DBS check and other pre-

As an employee within the TLET family, you can expect standard contractual benefits including sick pay, holiday pay, pensions* and pay reviews in accordance with STPCD and NJC national guidelines.

In addition, we are pleased to offer the current additional benefits for our staff:

Access to the Health Assured employee assistance programme
One "Thank You Day" per annum
A cycle to work scheme
Clothing (including coats) to be provided in accordance with PPE requirements across all sites

Where possible, we also aim to signpost opportunities for our staff to access discounts and special offers for the education sector. Recent examples have included:

Gym membership in accordance with the agreed local discount
Teacher discounts with certain retailers

Desired Criteria

Knowledge of safeguarding
Relevant experience working in a school
Working knowledge of relevant policies / procedures / codes of practice / legislation, including Data Protection
Maths & English GCSE 4 or above (or equivalent)
A good working knowledge of computer software packages including Microsoft Word, Excel and Outlook
Previous experience in an administrative or office-based role
Successful development and monitoring of administrative procedures and processes
Experience of a high degree of professional autonomy in relation to the key areas of administration
Excellent numeracy and literacy skills
Excellent organisational skills
Effective verbal and written communication skills
Produce and process data and documents to ensure accurate reports and information
Ability to maintain accurate records and pay attention to detail
Ability to organise own workload and determine priorities within the working day to meet deadlines
Ability to handle sensitive and confidential information and issues appropriately.
Ability to self-evaluate learning needs and actively seek CPD
Ability to work independently and as part of a team.
To establish good working relationships at all levels –SLT, Governors, board of trustees, colleagues
Creative, enthusiastic and proactive, keen to embrace new ideas and challenges
An excellent communicator with strong inter-personal skills
Is approachable, caring and empathetic with a helpful manner
Works well as part of a team
Shows a high level of enthusiasm, commitment and determination
Has professional integrity, even in times of pressure
Is flexible and listens
Is prepared to seek advice and support
Ability to handle confidential information with discretion
Commitment to the values and ethos of the Trust
Self-motivated, shows initiative and able to priorities and manage time effectively
Comply with Trust policies and procedures, including those relating to safeguarding, health and safety, equality, data protection and information security
Contribute positively to the continued development and effectiveness of the Trusts central services