Senior Office Administrative Assistant

The West Park Academy; Bulwell; On-site; GBP 20,000 - 26,000; Full time

Job summary

The West Park Academy is seeking an organised and proactive administrator to join our team. You will perform routine clerical duties, assist with data entry and financial processing, and support a busy school environment with strong confidentiality and teamwork.

You will work with IT systems (word processing, spreadsheets, email) and ensure compliance with data protection principles while delivering outstanding service to parents and staff.

Qualifications

• Essential: GCSE level or equivalent and good literacy/numeracy.
• Essential: excellent verbal and written communication.
• Essential: ability to work with IT data systems and financial software.

Responsibilities

• Carry out routine clerical or administrative duties.
• Work as part of a team and follow defined processes.
• Handle cash and orders and monitor a budget with attention to financial implications for the school.
• Protect data in line with Data Protection principles and use IT systems (word processing, spreadsheets, email).

Skills

Verbal communication

Written communication

Organisation

Initiative

Attention to detail

IT skills

Confidentiality

Time management

Education

GCSE level or equivalent

Tools

Outlook

MS Office

Job description

Experience and Qualifications:

It is essential that the post holder:

• Has a good standard of secondary education to GCSE level or equivalent

• Has a good standard of literacy and numeracy

• Meets the requirements of Enhanced DBS including barring checks

• Has experience of working with IT data systems

• Has experience of working accurately with financial software

It is desirable that the post holder:

• Has a recognised First Aid qualification

Skills:

It is essential that the post holder has:

• Excellent verbal communication skills including the ability to listen

• Excellent written communication skills

• Excellent organisation skills

• The ability to work under own initiative with sound personal, administration and time management skills

• A high degree of attention to detail

• Good level of IT skills including Outlook and MS Office

• Able to maintain strict confidentiality when handling sensitive information.

• Able to manage multiple tasks and deadlines in a fast-paced school environment.

Experience:

It is essential that the post holder can:

• Carry out a range of routine clerical or administrative duties

• Work as part of a team

• Follow well defined processes, practices, and procedures

• Proficient in handling and processing cash and orders

• Ability to populate and track a budget with an awareness of the financial implications for the school of expenditure

• Handle information in accordance with the Data Protection principles

• Working with IT systems including word processing, spreadsheets, and email

It is desirable that the post holder:

• Is working in or has worked in education settings previously

• Has experience in the use of school management systems

• Has knowledge of Health and Safety regulations and procedures

Behaviours:

It is essential that the post holder is:

• An excellent communicator

• Professional and approachable

• Able to problem-solve as part of a team or working alone

• Confident at following through on tasks and resolving enquiries

• Proactive

• Positive

• Able to demonstrate resilience

• Able to work collaboratively with others and develop good working relationships

• Able to develop effective relationships with parents/other agencies

Other:

It is essential that the post holder:

• Demonstrates an understanding of The Forge Trust vision and values and how they will/do align themselves

• Is committed to putting children’s welfare and education first

• Has commitment to abide by and promote the Trust’s equal opportunities, health and safety and child protection policies

It is desirable that the post holder is:

• Committed to own continuing professional development

• Willing to contribute actively to Academy and Trust wide activities

• Able to travel to other Trust sites