Admin Assistant

Teaching Vacancies; New Forest; On-site; GBP 21,000 - 27,000; Full time

Job summary

Teaching Vacancies in Ringwood seeks an Administration Assistant to support Extended Learning & Central Team. You will handle records, respond to enquiries, and help with attendance and data reporting, while assisting with meetings and safeguarding compliance.

The role offers chance to contribute to better outcomes for children and young people within a collaborative school community. A supportive induction and development pathway is provided.

Qualifications

• Organised and detail-focused with the ability to manage multiple priorities.
• Strong IT skills and confidence using Microsoft Office applications.
• Professional and trustworthy with a strong understanding of confidentiality and data protection.
• Calm, positive and reliable, able to work independently and in a team.

Responsibilities

• Providing administrative support, ensuring records, systems and processes remain accurate and up to date.
• Acting as a professional point of contact for staff, parents and external providers, responding to enquiries and providing information and support.
• Collecting, maintaining and reporting on attendance, student progress and other organisational data.
• Organising meetings, training events and correspondence, and producing accurate meeting minutes when required.
• Supporting compliance processes, including safeguarding, health and safety, and third-party provider documentation.
• Contributing to the smooth running of the office by providing high-quality administrative support to colleagues across the service.

Skills

Organised

Attention to detail

IT skills

Confidentiality

Team player

Customer service

Communication

Tools

Microsoft Office

Job description

Administration Assistant – Extended Learning & Central Team Support

Actual location: Crow Arch Ln, Ringwood BH24 1HP

Not just an administration role. A role that makes a difference every day.

Great education relies on great support behind the scenes. When administration is well managed, information is accurate, and people can access the help they need, schools and services can focus on what matters most.

This is where you come in.

As an Administration Assistant, you’ll be a valued part of the team, helping to keep systems and day-to-day operations running smoothly. You’ll provide friendly, professional support to colleagues, families and partners, ensuring people feel informed, supported and welcomed.

Because small actions can have a big impact:

An enquiry is resolved quickly.

Important information is recorded accurately.

A colleague gets the support they need.

A process runs smoothly because of your attention to detail.

Every task, every detail and every interaction contributes to better outcomes for children and young people. That’s the difference you’ll make.

What you’ll be doing:

• Providing administrative support, ensuring records, systems and processes remain accurate and up to date.
• Acting as a professional point of contact for staff, parents and external providers, responding to enquiries and providing information and support.
• Collecting, maintaining and reporting on attendance, student progress and other organisational data.
• Organising meetings, training events and correspondence, and producing accurate meeting minutes when required.
• Supporting compliance processes, including safeguarding, health and safety, and third-party provider documentation.
• Contributing to the smooth running of the office by providing high-quality administrative support to colleagues across the service.

Who we’re looking for:

• Friendly, approachable and committed to delivering excellent service to colleagues, families and partners.
• Organised and detail-focused, with the ability to manage multiple priorities and maintain accurate records.
• Comfortable working with administrative systems, with strong IT skills and confidence using Microsoft Office applications.
• Professional and trustworthy, with a strong understanding of confidentiality and data protection.
• Calm, positive and reliable, able to work effectively both independently and as part of a team.
• Flexible and proactive, willing to take initiative and respond to changing priorities.
• Kind, collaborative and committed to making a positive difference for children and young people.

What the school offers its staff

About us:

Extended Learning, part of the Southern Education Trust, designs personalised learning programmes for young people who are currently unable to access education in the traditional way. Our vision, “making lives better,” sits at the heart of everything we do.

We combine academic learning with emotional development, supporting students to rebuild confidence, re-engage with learning, and take positive steps towards their future.

• The opportunity to develop your career in a School and Southern Education Trust, a growing Trust where our values are kindness, collaboration and creativity.
• The chance to make a huge difference in the lives of young people, one small victory at a time.
• Comprehensive support, Induction and training package
• We’re a supportive team who’ll have your back during the good, the bad, and the “Did that really just happen?” moments.
• Professional development opportunities because we’re all about helping you grow, both as a person and in your ability to juggle six things at once!
• You will be part of an inclusive and collaborative team that, no matter what the challenge may be, are ready to face it head on and are committed to seeing it through.
• A rewarding role where no two days are the same and every day makes a difference!

If you’re someone who takes pride in helping others, values the importance of getting the details right, and wants to play a part in improving outcomes for children and young people, we’d love to hear from you.

Further details about the role

Interview date: w/c 9th November 2026

Please note: Applications may be viewed on receipt and interviews arranged sooner than the above date.

The Trust is committed to safeguarding and promoting the welfare of children and young people, this role involves directly working with children and significant contact with children, and therefore we expect all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service check for this post prior to commencement. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The Trust is an equal opportunities employer.

If successfully shortlisted the HR Department will also be conducting an individual online search of your ‘name, education and employment’, to demonstrate due diligence following ‘Keeping Children Safe in Education’ guidance. The search will not form part of the actual shortlisting process and any concerns arising from the search will be discussed directly with you.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.