Executive Admin & Office Operations (London)

Precisely; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Precisely is seeking an experienced Administrative Assistant to provide professional support to senior leaders, manage calendars, travel, expenses and meetings, and ensure daily operations run smoothly in our London office. You will coordinate facilities tasks, supplies, mail, and events with discretion and teamwork.

The role requires 3–5 years in administration, strong Microsoft Office skills, and a proactive, customer‑service oriented mindset.

Qualifications

• High school diploma or equivalent is required.
• At least 3-5 years of experience in administration, facilities management or a related field.
• Working knowledge of building systems, equipment, and maintenance procedures.
• Proficient in Microsoft Office and other computer applications.
• Excellent communication, organizational, and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain senior leader calendars, schedule meetings, and manage conflicts.
• Coordinate internal and external meetings with details, links, locations and materials.
• Prepare meeting logistics including rooms, video links, and catering.
• Handle travel arrangements and expense reports with proper documentation.
• Serve as a professional contact and coordinate with internal and external stakeholders.
• Perform routine inspections and maintenance of building and equipment.
• Order and manage office supplies and maintain inventory records.
• Manage access card system and security logs in collaboration with facilities.
• Receive and sort mail and packages; process POs, invoices, and payments.
• Support events, meetings, and trainings with logistics and coordination.
• Provide excellent customer service to staff, vendors, and visitors.
• Ensure health and safety compliance with Facilities Manager and HR Business Partner.

Skills

Communication

Organization

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Precisely is seeking an experienced Administrative Assistant to provide professional support to senior leaders, manage calendars, travel, expenses and meetings, and ensure daily operations run smoothly in our London office. You will coordinate facilities tasks, supplies, mail, and events with discretion and teamwork.

The role requires 3–5 years in administration, strong Microsoft Office skills, and a proactive, customer‑service oriented mindset.