Administrative Assistant

First Recruitment Group; Royal Borough of Kingston upon Thames; On-site; GBP 17,000 - 22,000; Part time

Job summary

First Recruitment Group is seeking a diligent Administrative Assistant to support a busy HR team on a part-time basis in Surrey (20-25 hrs). You'll handle day-to-day HR administration, process invoices and timesheets, maintain employee records and assist with onboarding and offboarding.

You will deliver accurate support across multiple processes and collaborate with colleagues to keep essential HR activities running smoothly.

Qualifications

• Experience in HR administration or Administrative Assistant roles.
• Strong organisational skills with excellent attention to detail.
• Experience processing invoices and timesheets.
• Proficient in Microsoft Office 365 applications.
• Experience using SAP would be advantageous.
• Ability to manage multiple tasks and prioritise workloads effectively.
• Professional and confidential approach to handling employee information.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative and HR support to the HR team.
• Process and manage invoices and service entries for suppliers, service providers and recruitment agencies.
• Review and process agency timesheets, ensuring accuracy and timely administration.
• Provide general administrative support including scanning, printing and document preparation.
• Carry out monthly housekeeping activities to maintain accurate records and documentation.
• Maintain and organise employee files, including starter and leaver documentation.
• Prepare and complete standard letters, memos and other HR correspondence.
• Raise, monitor and follow up ServiceNow (SNOW) tickets as required.
• Support document management, filing and general administrative activities within the HR team.
• Assist with ensuring HR records are accurate, complete and up to date.

Skills

HR admin

Organisational skills

Invoicing

Timesheets

Multitasking

Communication

Confidentiality

Team player

Tools

MS Office 365

SAP

Job description

Join a busy HR team where your organisation, attention to detail and administrative expertise will help keep essential people processes running smoothly.

Our Client has a requirement for an Administrative Assistant, who will be required to work on a Part Time contract basis in Surrey - (20-25hrs).

Role Purpose:

• Provide day-to-day administrative and HR support to the HR team.
• Ensure accurate processing of documentation, invoices, timesheets and internal requests.
• Maintain employee records and documentation to support efficient HR operations.
• Support onboarding, offboarding and general HR administration activities.
• Deliver timely and accurate administrative support across multiple business processes.

Job Role Responsibilities:

• Process and manage invoices and service entries for suppliers, service providers and recruitment agencies.
• Review and process agency timesheets, ensuring accuracy and timely administration.
• Provide general administrative support including scanning, printing and document preparation.
• Carry out monthly housekeeping activities to maintain accurate records and documentation.
• Maintain and organise employee files, including starter and leaver documentation.
• Prepare and complete standard letters, memos and other HR correspondence.
• Raise, monitor and follow up ServiceNow (SNOW) tickets as required.
• Support document management, filing and general administrative activities within the HR team.
• Assist with ensuring HR records are accurate, complete and up to date.
• Provide support to colleagues and stakeholders on administrative matters as required.

Experience / Skills / Knowledge / Qualifications:

• Previous experience in a similar HR Administration or Administrative Assistant role.
• Strong organisational skills with excellent attention to detail.
• Experience processing documentation, invoices and timesheets.
• Proficient in Microsoft Office 365 applications.
• Experience using SAP would be advantageous.
• Ability to manage multiple tasks and prioritise workloads effectively.
• Strong communication and interpersonal skills.
• Professional and confidential approach to handling employee information.
• Ability to work independently and as part of a team.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for an HR Administrative Assistant looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.