Administrative Assistant

DAC Beachcroft LLP; Newcastle upon Tyne; On-site; GBP 22,000 - 30,000; Full time

Job summary

DAC Beachcroft LLP is seeking a full-time Administrative Assistant for their Real Estate team in Newcastle. The role involves providing comprehensive administrative support, managing client relationships, and ensuring efficient office operations. Ideal candidates will have relevant experience and strong organisational skills, contributing to a service-oriented environment.

Qualifications

• Relevant office-based administrative experience.
• Intermediate proficiency in Microsoft Office.
• Strong organisational skills and attention to detail.

Responsibilities

• Providing administrative and file management support.
• Managing client relationship tasks and event organisation.
• Assisting with billing and finance administration.

Skills

Office-based administrative experience

Document and case management systems

Microsoft Office

Effective communication skills

Organisational skills

Attention to detail

Job description

Administrative Assistant

Department: Real Estate - Professional Support Hub

Employment Type: Permanent

Location: Newcastle

Description

DAC Beachcroft has an exciting opportunity for a full-time, permanent Administrative Assistant to join our Real Estate team in Newcastle. This role is office-based, requiring attendance at our Newcastle office.

The role involves providing administrative and file management support, working directly with lawyers or through work allocated by the Hub Leader (HL), Practice Assistants (PA), or Legal Support Assistants (LSA). The successful candidate will establish and maintain a service-oriented relationship with the team, understanding and responding to their needs.

Key Responsibilities

Client Relationship Management

• Taking instructions to perform administrative tasks related to client relationship management
• Maintaining knowledge of client-specific protocols and integrating them into practices
• Assisting with organising internal and external events, seminars, and conferences, including arranging delegate registers, booking travel, and printing/sending materials

Administrative

• Managing files—updating, maintaining, and ensuring correct filing and naming conventions (both electronic and paper)
• Opening and closing files, setting up matters on relevant systems, and ensuring compliance during archiving
• Booking rooms and taxis, organising deliveries, and handling ad hoc requests
• Supporting high-volume document processing, including printing, copying, scanning, and electronic document sharing via ShareFile
• Submitting documents for signatures via DocuSign
• Handling incoming post, scanning, saving, and circulating documents
• Updating workflow schedules and managing legal documentation and deeds
• Typing standard letters and editing documents

Communication

• Liaising with team members to manage workloads and meet deadlines
• Answering internal calls and taking instructions from HL, PA, LSA, and lawyers

Financial

• Assisting with billing and finance administration, including BACs and TTs
• Supporting expense management

Processing

• Managing priorities and deadlines, liaising with HL when challenges arise
• Creating and uploading information to client data rooms
• Producing court bundles, ensuring accuracy and compliance, and coordinating printing and delivery
• Verifying data accuracy and compliance with policies
• Managing post and email correspondence, ensuring proper filing
• Using online applications for searches and submissions

Customer Service

• Participating in team meetings
• Taking instructions and liaising with lawyers and HL on work requirements
• Updating clients and team members on progress and offering assistance proactively

Skills, Knowledge, and Expertise

• Relevant office-based administrative experience
• Experience with document and case management systems
• Intermediate proficiency in Microsoft Office
• Effective communication skills, professional liaising with clients and colleagues
• Strong organisational skills and time management
• Conscientious with a focus on quality and responsibility
• Positive attitude, adaptable to change
• Attention to detail and customer service orientation
• Proactive, professional, flexible, and eager to learn
• Team player committed to service excellence and willing to take on new challenges