Senior Administration Assistant

NRG Resourcing Ltd; Newcastle upon Tyne; On-site; GBP 27,000 - 30,000; Full time

Job summary

A leading construction business in Newcastle is seeking a Senior Admin Assistant for a permanent position. This role involves providing essential administrative support, ensuring smooth daily operations, and collaborating with the Financial Controller and the admin team. The ideal candidate will have strong organizational skills and experience in a similar role.

Qualifications

• Experience in administrative roles is preferred.
• Ability to manage multiple tasks efficiently.
• Strong communication skills required.

Responsibilities

• Handle phone calls and emails professionally.
• Raise jobs, purchase orders, and work orders.
• Schedule and monitor labour resources.

Skills

Communication

Organizational Skills

Time Management

Job description

Job Title: Senior Admin Assistant

We are working with a leading construction business in Newcastle that has an opening for a Senior Admin Assistant to join them in a permanent position.

This role will provide essential administrative support to ensure smooth daily operations across the business. You will play a key role in delivering and maintaining high-quality service and efficiency. You will report directly to the Financial Controller and assist other members of the admin team.

Responsibilities:

1. Handling phone calls and emails professionally and efficiently
2. Raising jobs, purchase orders, and work orders
3. Monitoring and chasing outstanding purchase and work orders
4. Scheduling and monitoring labour resources through our job management system
5. Communicating with labour force, suppliers, and subcontractors
6. Monitoring and maintaining office supplies and consumables
7. Managing the maintenance of the company’s transportation
8. Being the first point of contact for visitors and maintaining signing-in/out records
9. Managing meeting room bookings and arranging refreshments as needed
10. Taking minutes during meetings and supporting the Management Team with administrative tasks
11. Monitoring site stock levels, ordering supplies, and conducting stock takes
12. Performing ad-hoc administrative tasks
13. Monitoring the vetting matrix
14. Collaborating with the Senior Accounts Assistant to develop company policies and procedures for the Management Team

Salary:

£27,500 - £30,000 for a 39.5-hour week (7:30-16:30 Mon-Thu & 7:30-16:00 Fri, with 1-hour break). Please note this is an office-based role.

If you are interested in this role, click ‘apply now’ and a team member will contact you.

Equal Opportunities:

NRG is an equal opportunities employer committed to promoting a diverse and inclusive workplace. We oppose all forms of unlawful or unfair discrimination and strive to create an environment that encourages diversity, reflects our communities, and enforces a zero-tolerance policy for breaches of our Equality and Diversity policy.