Administrative Assistant

AM Specialty; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A growing Managing General Agent in London is seeking a reliable and detail-oriented Administrative Assistant to support daily operations. This role includes administrative duties and team coordination to ensure efficient office functioning. The ideal candidate will manage multiple responsibilities within a professional environment.

Benefits

Private health insurance

Critical illness cover

Group life insurance

Income protection

Company pension scheme with employer contributions

Qualifications

• 1–3 years of experience in an administrative or office support role.
• Excellent written and verbal communication skills.
• Positive attitude, team-oriented mindset, and attention to detail.

Responsibilities

• Provide general administrative and clerical support to the operations and leadership team.
• Manage calendars, schedule meetings, and coordinate logistics for team events.
• Maintain office supplies and liaise with vendors for building services and IT support.

Skills

Communication

Organizational Skills

Multitasking

Detail Orientation

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant
Location: London, UK (In-Person)
Start Date: Immediate
Company: Pinpoint UK Solutions Ltd (part of AM Specialty Insurance Group)

About Us

Pinpoint UK Solutions Ltd is a growing Managing General Agent (MGA) based in London and part of AM Specialty Insurance Group, a privately held U.S.-based insurance platform. As we continue to expand in the UK, we are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of our London office.

This is a great opportunity for someone who is comfortable managing varied responsibilities in a professional setting and can stay organized when things don’t always follow a set routine.

Role Overview

The Administrative Assistant will provide key support across office operations, team coordination, and vendor management. The role will involve a mix of front-line administrative duties and back-office support, helping to ensure the office functions efficiently and professionally.

Key Responsibilities

• Provide general administrative and clerical support to the operations and leadership team
• Manage calendars, schedule meetings, and coordinate logistics for team events and visitors
• Maintain office supplies and liaise with vendors for building services, IT support, and deliveries
• Assist with travel bookings and expense processing for team members
• Support onboarding logistics for new joiners (desk setup, welcome packs, ID creation, etc.)
• Help keep records, policies, and compliance-related documents organized and accessible
• Coordinate internal communications and help maintain a professional office environment
• Provide ad hoc support to the broader UK team as needed

Requirements

• 1–3 years of experience in an administrative or office support role
• Excellent written and verbal communication skills
• Highly organized, with the ability to multitask and work independently
• Comfortable with Microsoft Office (Outlook, Word, Excel, Teams)
• Positive attitude, team-oriented mindset, and attention to detail
• Experience in insurance or financial services is a plus, but not required

What We Offer

• Competitive salary based on experience
• A supportive, professional working environment with exposure to a growing international business
• Opportunity to learn and grow as part of a close-knit team
• Centrally located office in the City of London
• Comprehensive benefits package, including:
  • Private health insurance
  • Critical illness cover
  • Group life insurance
  • Income protection
  • Company pension scheme with employer contributions