Administrative Assistant

Prospectus; Gloucester; On-site; GBP 19,000 - 23,000; Part time

Job summary

Prospectus is supporting a leading national children's charity in recruiting a temporary Administrative Assistant to join the Youth Support Service in Tewkesbury, Gloucestershire. The role is on-site, part-time (21 hours over 3 days) with a 2 to 3 month contract, starting ASAP.

You will provide essential administrative support and act as the first point of contact for visitors and stakeholders. The successful candidate will have recent admin experience, strong organisational and communication

Qualifications

• Recent, relevant experience in an administrative or office management role.
• Excellent organisational and multitasking abilities.
• Strong communication skills with diverse audiences and stakeholders.

Responsibilities

• Provide efficient administrative support to Service Managers, Youth Workers and external partners.
• Be the first point of contact at the Youth Hub, delivering a welcoming, professional experience.
• Manage incoming telephone, email and in-person enquiries.
• Coordinate meetings, diaries and service administration activities.
• Maintain accurate records, databases and electronic filing systems.
• Assist with the preparation and distribution of reports, meeting papers and correspondence.
• Assist with monitoring expenditure, processing invoices and financial administration.
• Order and manage office supplies and support hub operations.
• Ensure confidentiality and compliance when handling sensitive information.
• Provide general administrative support across the Youth Support Service.

Skills

Admin experience

Organisational skills

Communication

MS Office

Data privacy

Multitasking

Tools

Outlook

Word

Excel

Databases

Reporting systems

Job description

Location: Tewkesbury, Gloucestershire
Contract: Temporary, 2 to 3 months
Hours: Part-time, 21 hours over 3 days per week
Pay: £14.34 per hour (+ £1.73 holiday pay)
Start Date: ASAP

Prospectus is delighted to be supporting a leading national children's charity in the search for a temporary Administrative Assistant to join their Youth Support Service. Please note that due to the access to vulnerable young people and their data, this role is subject to a basic DBS check and five years' reference checks. This is a fully on-site position based at Tewkesbury Youth Hub.

This is an excellent opportunity for an organised and proactive administrator to support a busy frontline service that works with young people, families and partner organisations across the local community. The successful candidate will play a key role in ensuring the smooth day-to-day running of the service, providing high-quality administrative support and acting as a welcoming first point of contact for visitors and stakeholders.

Key Responsibilities:

• Provide efficient and effective administrative support to Service Managers, Youth Workers and external partners.
• Act as the first point of contact at the Youth Hub, delivering a welcoming, professional and supportive experience.
• Manage incoming telephone, email and in-person enquiries.
• Coordinate meetings, diaries and service administration activities.
• Maintain accurate records, databases and electronic filing systems.
• Support the preparation and distribution of reports, meeting papers and correspondence.
• Assist with monitoring expenditure, processing invoices and financial administration.
• Order and manage office supplies and support the smooth operation of the hub.
• Ensure confidentiality and compliance when handling sensitive information.
• Provide general administrative support across the wider Youth Support Service.

Key Requirements:

• Recent, relevant experience in an administrative or office management position, ideally within a charitable or not-for-profit organisation, with knowledge of youth, family, or care services.
• Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills, both written and verbal, with confidence dealing with a wide range of different audiences and stakeholders, including the public.
• Proactive and adaptable approach with the ability to work independently and as part of a team.
• Strong attention to detail and a completer-finisher mindset.
• Advanced IT skills including Outlook, Word and Excel, with experience using databases and reporting systems.
• Ability to maintain confidentiality and handle sensitive information appropriately, with consideration of data privacy.

At Prospectus, we believe recruitment should be human-led and we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. While AI may be used to support our administrative process, all applications are reviewed by people and all hiring decisions are made by experienced recruiters.