Senior Administrator

Vale of Glamorgan Council; Barry; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

Vale of Glamorgan Council is seeking a Senior Administrator for the Youth Service in Barry. You will lead day-to-day admin operations, drive compliant processes, and oversee a team to deliver diverse projects for young people.

The role requires strong experience with corporate policy, financial regulations, staff supervision, and management information systems. Hybrid working is available, with the Civic Offices as the main site.

Qualifications

• Experience and knowledge of corporate policy and procedures.
• Experience and knowledge of corporate financial regulations – petty cash systems, P-Card and processes.
• Experience and knowledge of managing and supervising staff (delegation of tasks and role).
• Ability to develop procedures and systems in line with policy and procedures.
• Experience and knowledge of audit policy and procedures.
• Experience of general administration tasks.
• Experience and knowledge of internal management information systems – e.g., procurement, Oracle Fusion.
• Experience of key administration functions – absence monitoring, procurement, corporate accounts, financial year processes.

Responsibilities

• Implementing and maintaining administrative systems for the service.
• Utilising administrative systems such as EMS ONE, Content Manager and Fusion to enhance efficiency.
• Collaborating with council staff, internal and external partners to ensure smooth operations.
• Coordinating company meeting arrangements where necessary.
• Handling office crisis situations in line with procedures.
• Managing petty cash and corporate purchase card in line with regulations.

Tools

EMS ONE

Content Manager

Fusion

Oracle Fusion

Job description

About Us

We are looking to recruit a Senior Administrator into our Youth Service team. The role would include leading on the day-to-day administrative operations for the service with an administrator supporting you. The successful candidate will ensure all projects align with corporate policies and meet grant funding requirements. The role involves adapting, implementing and overseeing administrative processes to support a diverse team working with young people across the Vale of Glamorgan. The Youth Service comprises managers, senior staff, and approximately 40 core team members who deliver a wide range of open-access and targeted projects, including support for vulnerable learners, youth clubs, homelessness initiatives, and post-16 NEET programs to name a few sections. The lead administrator will play a central role in driving service delivery and ensuring compliance with audit standards, financial regulations, and procurement procedures. Ambitious - Forward thinking, embracing new ways of working and investing in our future. Open - Open to different ideas and being accountable for the decisions we take. Together - Working together as a team that engages with our customers and partners, respects diversity and is committed to quality services. Proud - Proud of the Vale of Glamorgan; proud to serve our communities and to be part of the Vale of Glamorgan Council.

About The Role

Pay Details

NJC Single Status - Grade 5, SCP 8-12 £27,709 - £29,542 p.a.

Hours of Work / Working Pattern

37hrs a week (Monday to Friday) 52 weeks of Year (Full Time)

Main Place of Work

Civic Offices, Barry, with a hybrid approach where possible

Description

We are on the lookout for a skilled and experienced Lead Administrator to join our dynamic team. We believe in pushing boundaries and improving our operations through actionable ideas. If you specialise in maintaining office systems, managing administrative staff, and providing effective communication, then, we'd like to meet you. In this role, you'll play a pivotal part in our organisation, ensuring that our service operations run smoothly. You'll be responsible for leading, managing, and implementing administrative processes that ensure the service can be sustainable for young people across the Vale.

Primary Responsibilities

• Implementing and maintaining administrative systems for the service
• Utilising administrative systems such as EMS ONE, Content Manager and Fusion, hereby enhancing efficiency and monitoring.
• Collaborating with all council staff, internal and external partners, and wider teams to ensure smooth operations for the service.
• Coordinating company meeting arrangements where necessary.
• Handling office crisis situations in a calm and capable manner in line with existing processes and procedures.
• Holding responsibility for petty cash account and a corporate purchase card, in compliance with council financial regulations.

About You

What were looking for

• Experience and knowledge of corporate policy and procedures
• Experience and knowledge of corporate financial regulations - petty cash systems, P-Card and processes
• Experience and knowledge of managing and supervising staff (delegation of tasks and role)
• Experience and knowledge of developing procedures and systems in line with policy and procedures
• Experience and knowledge of audit policy and procedures
• Experience of general administration tasks
• Experience and knowledge of internal management information systems - I e). I procurement, Oracle Fusion
• Experience of key administration functions - absence monitoring, procurement, corporate accounts, financial year processes.

Additional information

DBS Check Required: N/A

For Further Information, contact Vale Youth Service 01446 709308

Driving Licence: Desirable

The Youth Service is committed to continued professional development, the successful candidate would be encouraged to look at options available, whilst also supporting and attending service termly wellbeing and communication events, or wider events such as the Annual Youth Awards celebration events or publicity and marketing.

Please see attached job description / person specification for further information.