Administrative Assistant

Allscreens Nationwide Ltd; Dumfries; On-site; GBP 18,000 - 26,000; Full time

Job summary

Allscreens Nationwide Ltd in Dumfries is recruiting an Administrator to support a Health & Safety document review and standardisation project. The role focuses on transferring existing procedures and risk assessments into a new standardised Excel-based format with careful accuracy and strong document control.

You will work with Word and Excel, ensuring consistency, proper formatting, and orderly filing within the document library.

Qualifications

• Experience as an administrator in a document-focused role.
• Strong attention to detail and accuracy.
• Proficient with Word and Excel.
• Able to maintain confidentiality and document control.

Responsibilities

• Transfer procedures and risk assessments into standardised templates.
• Copy and format text and images to required formats.
• Maintain document library and filing structure.
• Coordinate with Health & Safety team on queries.
• Review documentation for accuracy and completeness.
• Support ongoing document review and updates.

Skills

Attention to detail

Organisational skills

Tools

Microsoft Word

Microsoft Excel

Job description

We are recruiting an Administrator to support an important document review and standardisation project within a Health & Safety function in Dumfries.

The role will focus on reviewing and transferring existing procedures and risk assessments into a new standardised Excel-based format, ensuring documentation is accurate, consistent and appropriately controlled.

This is an excellent opportunity for an experienced administrator who is highly organised, comfortable working with Microsoft Word and Excel, and takes pride in producing accurate, high-quality documentation.

Key Responsibilities

• Transfer existing procedures and risk assessments from Word and Excel into new standardised templates.
• Accurately copy and format text, images and supporting information within the required document formats.
• Ensure documentation is completed in line with project requirements and company standards.
• Save, organise and maintain documents within the designated document library and filing structure.
• Liaise with the Health & Safety team to clarify information and resolve document-related queries.
• Review completed documentation for accuracy, consistency and completeness.
• Support the ongoing document review and update programme as required.
• Maintain confidentiality and ensure document control procedures are followed at all times.
• Manage a high volume of documentation whilst maintaining a consistent and accurate approach.