Administration Officer

EQUA Mead Learning Trust; England; On-site; GBP 19,000 - 27,000; Part time

Job summary

St Nicholas C of E Primary School within EQUA Mead Learning Trust is seeking a highly organised Admin Officer to manage payroll, HR and admissions, and support day-to-day school operations. You will oversee finances, communications, and compliance while coordinating staff and external contractors.

The role requires strong IT skills, excellent organisation and proactive collaboration with school leaders to ensure efficient systems and safeguarding compliance.

Qualifications

• Previous administrative experience is essential.
• Experience in a school setting is advantageous.
• Excellent organisational, communication and IT skills.

Responsibilities

• Oversee payroll administration and safer recruitment procedures.
• Maintain the Single Central Record and staffing arrangements.
• Coordinate school communications, newsletters and website updates.

Skills

Payroll

Safer recruitment

Budget monitoring

HR administration

Staff coordination

Job description

Key Role Information

• £25,989 – £26,824 per annum pro rata | £19,027 - £20,727 per annum
• Part Time
• Permanent
• Closing: 04/09/2026 09:00
• Not Applicable
• Hours per week: 32.50
• Weeks per year: 39.000
• Visa sponsorship: No

Your Role

The working hours for this role are expected to be 32.5 hours per week, 39 weeks per year. The start date for this role is as soon as possible. St Nicholas C of E Primary School is seeking a highly organised and proactive Admin Officer to play a key role in the smooth day-to-day operation of our busy and welcoming school. Working as part of a supportive team, you will oversee a wide range of administrative, financial, HR, admissions and operational functions while providing line management support to administrative staff and working closely with school leaders to ensure efficient school systems and processes. The role includes responsibility for payroll administration, recruitment and safer recruitment procedures, maintaining the Single Central Record, and supporting staffing arrangements. You will coordinate school communications, including newsletters, website updates and information for parents, staff and the wider community. The successful candidate will also manage financial administration, process invoices, monitor budgets and help secure value for money across school purchases and services. In addition, you will support admissions, educational visits, extracurricular activities, premises management and the coordination of external contractors and suppliers. We are looking for someone with excellent organisational, communication and IT skills who can confidently manage competing priorities in a fast-paced environment. Previous administrative experience is essential, and experience within a school setting would be advantageous. Most importantly, you will share our commitment to safeguarding, professionalism and delivering outstanding support to pupils, families and colleagues. As a member of staff within our Trust, you will contribute to a collaborative working environment and play a key role in supporting the learning and development of all pupils.

About EQUA Mead Learning Trust

EQUA Mead Learning Trust is a leading educational institution based in Wiltshire. Dedicated to providing high-quality education to students from diverse backgrounds. Members of staff across EQUA Mead will be committed to improving the life chances of the pupils we educate and ensure we give Every Child, Every Chance. As a growing Trust, currently educating almost 6000 pupils across 22 different schools (pre-school, primary, secondary, and sixth form) we are immensely proud of our staff and endeavour to be an employer of choice. This is an exciting time as we continue to grow the number of schools and children we support.

About Us

Our family of like-minded schools collaborate to provide mutual support, share best practice and learn from each other, whilst retaining and developing each school’s distinctive character. We believe all children and young people have the right to a great education and we seek to improve the life chances of all those we serve; it is our mission to giveEvery Child, Every Chanceof success. Across our Trust, we want our children and young people to be inspired by their learning, and to instil in them a motivation and aspiration to succeed in all they do. Our schools are highly inclusive and we are proud to have high expectations of our children and young people, encouraging and preparing them to do their very best in their learning both within the curriculum and beyond. High quality teaching is a priority, coupled with strong nurturing support, where adults genuinely care about the wellbeing of the children and young people in their care. It’sour aim to meet the needs of each child individually and we provide the resources and staff to achieve this. Our dedicated team iscommitted to providing a wonderfully creative learning environment to fascinate every child. Aspirations for excellence underpin all that we do; our schools are highly inclusive and we are proud to have high expectations of our children and young people.

Safeguarding Information

EQUA Mead Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Our Recruitment processes follow Safer Recruitment guidance, and all interviews-regardless of role-will include questions relating to safeguarding. Our Safeguarding and Child Protection Policy is available on our website and complies with the latest Keeping Children Safe in Education. All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exception Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be considered. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website. Please note that by applying, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines.

Contact Information

St Nicholas C of E VC Primary School, Bromham
Kerry Thain
[e-mail]
The Leaze, Bromham
Chippenham
Wiltshire
SN15 2EY
Kerry Thain
[e-mail]
01380850391
visit our website