Admin Assistant

Coast and Vale Learning Trust; Ely; On-site; GBP 9,100 - 9,300; Part time

Benefits offered by this job

VivUp employee benefit system

Cycle to Work scheme

LGPS

Job summary

Isle of Ely Primary School in Ely, Cambridgeshire is seeking an organised Administration Officer to support day-to-day operations. The role covers reception, data management and communications with pupils, families and visitors.

You will work closely with colleagues to ensure a smooth, professional environment that benefits children's learning and outcomes. Working 15 hours per week during term-time plus 39 weeks, the post is a permanent, part-time position with ALT Grade D salary.

Qualifications

• Organised administrator with good communication skills.
• Ability to manage data, forms and records accurately.
• Experience supporting reception and events is a plus.

Responsibilities

• Provide high-quality administrative support including word processing, data management and reporting.
• Deliver professional reception and customer service for pupils, families, visitors and external agencies.
• Maintain accurate records, process forms and correspondence, and support academy procedures.
• Monitor and support key operational processes including attendance, visitor management and safeguarding checks.
• Assist with meetings, events, communications, resources and day-to-day school operations.

Skills

Organised and approachable

Strong communication

Attention to detail

Job description

Location: Isle of Ely Primary School, Ely, Cambridgeshire
Contract: Part Time, Permanent
Working Pattern: 15 hours, Term Time Plus (39 weeks)
Salary: ALT Grade D £9,103.79 - £9,320.07 Annually Actual

We are looking for an organised and approachable Administration Officer to play a central role in supporting the smooth day-to-day operation of Isle of Ely Primary School, a welcoming primary school in Ely where children are encouraged to learn, grow and achieve. Working closely with colleagues, pupils, families and visitors, this varied role combines high-quality administration, effective communication and strong attention to detail. The successful candidate will be someone who enjoys building positive relationships, managing competing priorities and helping create an efficient, professional environment that enables staff to focus on delivering the very best outcomes for children.

Summary of Key Responsibilities

• Provide high-quality administrative support, including word processing, data management and reporting.
• Deliver professional reception and customer service for pupils, families, visitors and external agencies.
• Maintain accurate records, process forms and correspondence, and support compliance with academy procedures.
• Monitor and support key operational processes, including attendance, visitor management and safeguarding checks.
• Assist with meetings, events, communications, resources and other day-to-day school operations as required.

Why Join Our Trust?

• Belong to a compassionate and inclusive trust that values you and the role you play.
• Join an experienced group of people that are fully dedicated to delivering the best for our children.
• Gain access to our VivUp employee benefit system, Cycle to Work scheme and LGPS

To ensure we recruit and retain the best talent, all new employees recruited to the Active Learning Trust (leadership, teaching and support staff) will be subject to a 4 months' probation period at the start of their employment. This policy aims to assess new employees' alignment with our culture, teaching standards, and student needs. It is designed to foster success; with regular evaluations and support mechanisms in place, helping us to identify and nurture talent.

We value diversity and welcome applications from all, including those with protected characteristics under the Equality Act. Flexible working will be considered for all roles deemed suitable.