Administration Executive (Mandarin Speaking)- London

Spinnaker; Greater London; Presencial; GBP 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Collaborative working environment

Cross-border business exposure

Descripción de la vacante

Spinnaker, an international shipping and logistics company based in London, is looking for a Mandarin-speaking Administration Executive to enhance our UK operations. This role demands strong administrative skills and cultural adaptability within a diverse working environment.

The successful candidate will provide comprehensive support, manage correspondence with local authorities, and ensure efficient office operations. A bachelor's degree and fluency in English and Mandarin are essential, alongside 3-5 years of relevant experience.

The position offers a competitive salary ranging from £30,000 to £40,000 per annum based on experience.

Formación

• Minimum 3-5 years of experience in administration or office management.
• Excellent interpersonal skills to thrive in international environments.
• Proficiency in English and Mandarin for effective communication.

Responsabilidades

• Provide comprehensive administrative support to the shipping department.
• Prepare and manage correspondence with local authorities.
• Coordinate general office operations to maintain professionalism.

Conocimientos

Interpersonal skills

Organisational skills

Fluent English

Fluent Mandarin Chinese

Administrative experience

Educación

Bachelor's degree or above

Herramientas

Microsoft Office

Descripción del empleo

Administration Executive (Mandarin Speaking)- London

Must have UK working entitlement.

We are a well-established international shipping and logistics company headquartered in Hong Kong, with a growing presence in London. We are seeking a proactive, organised, and culturally adaptable Office & Administrative Executive to support our UK operations and contribute to the smooth running of our London office. This is an excellent opportunity for a professional with strong administrative experience who thrives in an international business environment and enjoys working across cultures and functions.

Key Responsibilities

• Provide comprehensive administrative support to the shipping department, including document preparation, filing, and day-to-day office coordination.
• Prepare and manage correspondence and documentation with local authorities, regulatory bodies, and intermediary agencies.
• Support the Department Head with external communications, relationship management, and participation in company events and business engagements.
• Manage office procurement processes, including sourcing suppliers, obtaining quotations, conducting price comparisons, and negotiating with vendors.
• Maintain accurate administrative records and ensure effective document management and filing systems.
• Coordinate general office operations to ensure an efficient and professional working environment.
• Assist with additional ad-hoc projects and administrative tasks as required.

Requirements

• Bachelor’s degree or above.
• 3–5 years of experience in administration, office management, or a related field.
• Excellent interpersonal and communication skills, with the ability to work effectively in an international business environment.
• Fluent English and Mandarin Chinese language skills for professional communication.
• Strong organisational skills with the ability to manage tasks independently and meet deadlines.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong English and Chinese typing skills.
• Extensive experience living in the UK and a strong understanding of the local business environment.
• Valid UK driving licence and confidence driving in the UK.
• Prior work or life experience in a Chinese-speaking environment would be highly advantageous.

What We Offer

• Opportunity to work within a respected international shipping and logistics group.
• Exposure to cross-border business operations between the UK and Asia.
• Collaborative and multicultural working environment.
• Salary range between 30 - £40,000pa depending on experience.