Administration & Events Assistant P/T - 12 month FTC - Worthing Office based

SeeMeHired.com; Worthing; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Wellbeing day off

Employee assistance programme

Cycle to work scheme

Specsavers eye care vouchers

Annual leave buy/sell"

Health cash plan

Comprehensive training & apprentices

Volunteer recognition events

Job summary

Guild Care in Worthing seeks an Administration & Events Assistant to support its volunteering programme. You will handle onboarding, communications, and event coordination, helping attract and retain volunteers.

The role involves managing volunteer records, drafting key documents, and promoting volunteering across platforms. It is office-based, 20 hours per week, Mon-Fri, with flexible 10-2pm or 11-3pm slots.

Qualifications

• Strong written and verbal communication skills.
• Excellent time management, organisation, and planning abilities.
• A collaborative team player with a proactive and flexible approach.
• Experience using Microsoft Office applications and online systems.
• Confident in data entry and maintaining accurate records.
• Ability to develop positive working relationships with internal and external stakeholders.
• Willingness to work occasional evenings or weekends to support events.

Responsibilities

• First point of contact for volunteer enquiries, welcoming and supporting potential volunteers.
• Maintain volunteer records, digital folders, and CRM entries to stay compliant.
• Oversee onboarding processes in line with safer recruitment practices.
• Communicate with schools, colleges, and community groups; promote volunteering opportunities.
• Organise internal events and recognition initiatives for volunteers.
• Compile weekly/monthly reports on volunteering trends and feedback to improve engagement.

Skills

Written communication

Verbal communication

Time management

Organisational skills

Team player

MS Office

Data entry

Stakeholder relations

Event support

Tools

Microsoft Office

Canva

Job description

Administration & Events Assistant P/T - 12 month FTC - Worthing Office based

• Do you have outstanding administration and communication skills?

• Are you a whizz at keeping accurate records on a database as well as using programmes including Canva and MS Office?

• Would you describe yourself as a collaborative team player who can manage their time effectively?

If you answered yes to the above please read on.

Are you an organised and enthusiastic administrator with a flair for people and events? Join Guild Care as our Administration & Events Assistant and play a key role in supporting our vibrant volunteering community. This is a fantastic opportunity to combine your administrative skills with event coordination—helping us attract, support, and celebrate the volunteers who make our work possible.

The role is office based at Holland House, Worthing. 20 hours per week Mon-Fri / 10-2pm or 11-3pm

Joining our friendly volunteering team, in this varied role, you’ll support our volunteer programme through smooth onboarding, clear communication, and creative event coordination. You will also help shape recruitment materials, draft key documents, assist with meetings/interviews, and contribute to promoting volunteering across Worthing—bringing energy and structure to everything we do.

When you join us, you become part of a warm, supportive community and we offer:

• Annual Wellbeing Day off

• Employee Assistance Programme (free confidential advice on wellbeing, family, debt, and more)

• Cycle to Work scheme

• Free Specsavers eye care vouchers

• Option to buy and sell annual leave

• Health cash plan (silver and gold)

• Comprehensive training and career development, including apprenticeships

If you are motivated, resilient and compassionate - we want to hear from you.

Guild Care are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff and volunteers. If you’re passionate about making a difference and share our values, we’d love to hear from you.

About the role

As the first point of contact for all volunteer enquiries, you’ll be the friendly and professional voice of Guild Care’s volunteering programme. Whether it’s answering calls, replying to emails, or directing queries to the right team member, your communication skills will help ensure every potential volunteer feels welcomed and supported from the start.

You’ll play a key role in keeping our volunteer records accurate and up to date. From maintaining digital folders and CRM entries to ensuring all documentation meets organisational and regulatory standards, your attention to detail will help us stay compliant and organised. You’ll also oversee onboarding processes, making sure every volunteer joins us in line with Guild Care’s safer recruitment practices.

Communication is at the heart of this role. You will send regular newsletters and updates, respond to enquiries from schools, colleges, and community groups, and promote volunteering opportunities across platforms like Indeed, our website, and social media. You’ll also be the go to contact for work experience and Duke of Edinburgh placements.

Celebrating and supporting our volunteers is a big part of what we do. You’ll help organise internal events and recognition initiatives that show appreciation for their contributions. You’ll also compile weekly and monthly reports to track volunteering trends, and send out leaver surveys to gather feedback that informs our retention and engagement strategies.

Finally, you’ll ensure all volunteers are aware of and comply with Guild Care’s policies, helping maintain a safe and supportive environment for everyone. This is a varied and rewarding role where your organisational skills, creativity, and people-first approach will make a real difference in the lives of our volunteers and the wider community.

If you are motivated, resilient and compassionate - we want to hear from you.

Guild Care are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff and volunteers. If you’re passionate about making a difference and share our values, we’d love to hear from you.

About the company

We are Worthing’s leading and most established social care charity, supporting people to live well, enjoy life and love every day.

Required Criteria

• Strong written and verbal communication skills.
• Excellent time management, organisation, and planning abilities.
• A collaborative team player with a proactive and flexible approach.
• Experience using Microsoft Office applications and online systems.
• Confident in data entry and maintaining accurate records.
• Ability to develop positive working relationships with internal and external stakeholders.
• Willingness to work occasional evenings or weekends to support events.

Desired Criteria

• Experience in an administrative, HR, or recruitment role.
• Previous work in the voluntary sector or with volunteers.
• Understanding of the needs of individuals with learning disabilities.

Skills you'll need

• Microsoft Office Suite
• Verbal and Written Skills
• Administrative skills
• Organisational skills