Administration & Events Assistant P/T - 12 Month Ftc - Worthing Office Based

Guild Care

Worthing

On-site

GBP 9,000 - 13,000

Part time

2 days ago

Be an early applicant

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Wellbeing day off

Employee assistance programme

Cycle to work

Eye care vouchers

Leave buy/sell option

Health cash plan

Training & career development

Job summary

Guild Care in Worthing is seeking a part-time Administration & Events Assistant (20 hours per week) to support our volunteering programme. You will handle onboarding, manage communications, and help promote volunteering across platforms.

You will maintain volunteer records, assist with meetings, draft documents, and coordinate internal events. The role offers a supportive team, opportunities for training, and flexible working around school and community events.

Qualifications

Strong written and verbal communication skills.
Excellent time management, organisation, and planning abilities.
A collaborative team player with a proactive and flexible approach.
Experience using Microsoft Office applications and online systems.
Confident in data entry and maintaining accurate records.
Ability to develop positive working relationships with internal and external stakeholders.
Willingness to work occasional evenings or weekends to support events.

Responsibilities

Onboard and communicate with volunteers.
Maintain digital volunteer records and CRM entries.
Oversee onboarding processes in line with Safer Recruitment practices.
Draft recruitment materials and key documents.
Coordinate internal events and recognition initiatives.
Produce weekly and monthly volunteer reports and collect feedback.

Skills

Microsoft Office Suite

Verbal and Written Skills

Administrative Skills

Organisational Skills

Tools

Canva

MS Office

Job description

Do you have outstanding administration and communication skills?
Are you a whizz at keeping accurate records on a database as well as using programmes including Canva and MS Office?
Would you describe yourself as a collaborative team player who can manage their time effectively?

If you answered yes to the above please read on.

Are you an organised and enthusiastic administrator with a flair for people and events? Join Guild Care as our Administration & Events Assistant and play a key role in supporting our vibrant volunteering community. This is a fantastic opportunity to combine your administrative skills with event coordination—helping us attract, support, and celebrate the volunteers who make our work possible.

The role is office based at Holland House, Worthing. 20 hours per week Mon-Fri / 10-2pm or 11-3pm

Joining our friendly volunteering team, in this varied role, you’ll support our volunteer programme through smooth onboarding, clear communication, and creative event coordination. You will also help shape recruitment materials, draft key documents, assist with meetings/interviews, and contribute to promoting volunteering across Worthing—bringing energy and structure to everything we do.

When you join us, you become part of a warm, supportive community and we offer:

Annual Wellbeing Day off
Employee Assistance Programme (free confidential advice on wellbeing, family, debt, and more)
Cycle to Work scheme
Free Specsavers eye care vouchers
Option to buy and sell annual leave
Health cash plan (silver and gold)
Comprehensive training and career development, including apprenticeships

If you are motivated, resilient and compassionate - we want to hear from you.

Guild Care are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff and volunteers. If you’re passionate about making a difference and share our values, we’d love to hear from you.

About The Role

As the first point of contact for all volunteer enquiries, you’ll be the friendly and professional voice of Guild Care’s volunteering programme. Whether it’s answering calls, replying to emails, or directing queries to the right team member, your communication skills will help ensure every potential volunteer feels welcomed and supported from the start.

You’ll play a key role in keeping our volunteer records accurate and up to date. From maintaining digital folders and CRM entries to ensuring all documentation meets organisational and regulatory standards, your attention to detail will help us stay compliant and organised. You’ll also oversee onboarding processes, making sure every volunteer joins us in line with Guild Care’s safer recruitment practices.

Communication is at the heart of this role. You will send regular newsletters and updates, respond to enquiries from schools, colleges, and community groups, and promote volunteering opportunities across platforms like Indeed, our website, and social media. You’ll also be the go to contact for work experience and Duke of Edinburgh placements.

Celebrating and supporting our volunteers is a big part of what we do. You’ll help organise internal events and recognition initiatives that show appreciation for their contributions. You’ll also compile weekly and monthly reports to track volunteering trends, and send out leaver surveys to gather feedback that informs our retention and engagement strategies.

Finally, you’ll ensure all volunteers are aware of and comply with Guild Care’s policies, helping maintain a safe and supportive environment for everyone. This is a varied and rewarding role where your organisational skills, creativity, and people-first approach will make a real difference in the lives of our volunteers and the wider community.

If you are motivated, resilient and compassionate - we want to hear from you.

Required Criteria

Strong written and verbal communication skills.
Excellent time management, organisation, and planning abilities.
A collaborative team player with a proactive and flexible approach.
Experience using Microsoft Office applications and online systems.
Confident in data entry and maintaining accurate records.
Ability to develop positive working relationships with internal and external stakeholders.
Willingness to work occasional evenings or weekends to support events.

Desired Criteria

Experience in an administrative, HR, or recruitment role.
Previous work in the voluntary sector or with volunteers.
Understanding of the needs of individuals with learning disabilities.

Skills Needed

Microsoft Office Suite, Verbal and Written Skills, Administrative skills, Organisational skills

About The Company

Our story

Guild Care was founded in Worthing in 1933 by visionary volunteers dedicated to supporting vulnerable individuals in the local community. Originally known as Worthing Council of Social Service, the organisation focused on alleviating poverty, isolation, and health challenges during difficult times. Over the following decades, Guild Care consistently expanded its services, proactively responding to the community's evolving needs.

In the 1950s and 1960s, Guild Care established innovative day centres and residential care homes, significantly enhancing life quality for older adults and individuals with disabilities. Adapting continually, the charity later introduced specialised dementia care facilities and tailored services for those with learning disabilities.

Today, Guild Care supports over 3,000 people annually across West Sussex through a range of community-focused services. Remaining true to its founding values, the organisation is one of Worthing's largest employers, powered by almost 700 dedicated staff members and the essential contributions of more than 300 volunteers, all united in making a meaningful difference.

Our vision

Our vision is for all people in need of care to live fulfilling, safe and secure lives.

Our mission

We will achieve our vision by ensuring our support and services are accessible, effective and lovingly delivered.

Our BELIEF values

Our equality statement

At Guild Care, we are committed to fostering a culture of inclusivity, respect, and equality. We believe that diversity enriches our organisation and enables us to better serve our community.

We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds, regardless of age, disability, gender, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, or socio-economic background.

Join us in our mission to make a positive difference in people's lives.

Company Benefits

At Guild Care, we are proud to offer a comprehensive benefits package designed to support our employees in every aspect of their lives—financially, professionally, and personally.

Health and Wellbeing

Your wellbeing is our priority. Staff benefit from an annual Wellbeing Day, free flu vaccinations, and confidential support through the Wisdom Employee Assistance Programme. With schemes like Cycle 2 Work, free eye tests for eligible roles, and mental health support through the Care Workers Charity, we aim to promote a healthier, happier workforce.

Work-life Balance

We understand the importance of flexibility, offering favourable holiday terms, flexible working options, homeworking opportunities, and carers’ leave to help you balance work with life’s demands.

Professional Development

At Guild Care, your career growth is important to us. We provide progressive career pathways, mandatory training programmes, in-house learning opportunities, and access to professional qualifications, including accredited programmes and the Care Certificate.

Join a local charity with over 90 years of history and a strong community focus. Employees enjoy supportive colleagues, job satisfaction, and opportunities to engage in events and fundraising activities. Our inclusive culture features initiatives such as length of service recognition, annual staff awards, and employee networking groups.

At Guild Care, we reinvest all our surpluses into our services, staff, and community, ensuring your work makes a meaningful difference every day.

Join us and be part of something extraordinary!