Recruitment Administrative Assistant

SeeMeHired; Worthing; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Annual Wellbeing Day off

Employee Assistance Programme

Cycle to Work scheme

Free Specsavers eye care vouchers

Option to buy and sell annual leave

Health cash plan

Job summary

Guild Care is seeking a proactive Recruitment Administrative Assistant to join our in-office team in Worthing. You will support onboarding, pre-employment checks, reference handling, and database maintenance to deliver a smooth recruitment experience.

This full-time role requires strong attention to detail, excellent communication, and the ability to stay organised in a busy environment. You’ll contribute to an inclusive, supportive workplace while interacting with colleagues and the community.

Qualifications

• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and stay organised.

Responsibilities

• Support candidates and new starters through the recruitment process.
• Manage references, right to work checks, DBS checks, and onboarding paperwork.
• Maintain accurate employee records and recruitment databases.
• Audit files to ensure GDPR compliance.
• Provide administrative support including correspondence, filing, scheduling meetings, and enquiries.

Skills

Attention to detail

Strong communication

Organisational skills

Time management

People person

Tools

Microsoft Word

Excel

Job description

As Recruitment Administrative Assistant you will be joining a team that's passionate about supporting people and communities. You'll be part of a friendly, purpose-driven charity where your work has a real impact and every new starter you help onboard contributes to making a difference. What You' ll Be Doing

• Supporting candidates and new starters through the recruitment process
• Managing references, right to work checks, DBS checks, and onboarding paperwork
• Maintaining accurate employee records and recruitment databases
• Auditing files to ensure compliance and GDPR standards are met
• Providing administrative support including correspondence, filing, scheduling meetings, and answering enquiries
• Attending recruitment events and promoting Guild Care as an employer of choice
• Working closely with colleagues across the organisation to deliver an excellent recruitment experience Do you love organisation, accuracy, and keeping everything running smoothly?
• Are you a people person with an engaging personality who enjoys creating a warm and welcoming experience?
• Can you juggle multiple tasks while staying calm, proactive, and detail-focused?
• Have you got experience as an administrative assistant?, If you are engaging, a team player with high attention to detail, A team player with a passion for administration
• Exceptional attention to detail and accuracy
• Strong communication skills, both written and verbal
• Good IT skills, including Microsoft Word and Excel
• Someone who takes initiative and stays one step ahead
• Knowledge of Right to Work and DBS checks
• Commitment to equality, diversity, and inclusion
• ATS and Database management
• Engaging personality and can build strong relationships quickly?
• Proven experience working in a busy ever changing working environment?
• High attention to detail

Desired criteria

• Right to work knowledge or experience
• DBS knowledge or experience
• Experience of working in a CQC setting, Customer Relationship Management

Time Management/Organisational skillsCommunicationVerbal and Written Skills

Guild Care are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff and volunteers. If you're passionate about making a difference and share our values, we'd love to hear from you.

We're looking for a proactive and highly organised person to join our fast paced and friendly recruitment team. You'll play a vital role in helping new employees begin their Guild Care journey, providing a seamless onboarding experience from interview through to induction. This is a varied role where no two days are the same. From managing pre-employment checks and maintaining accurate records to supporting all areas of recruitment including events where you'll be engaging with the local community. You'll help ensure our recruitment process is efficient, compliant, and welcoming. The role is full time, an in office role based at our head office in central Worthing.

Why Join Guild Care? At Guild Care, we believe in putting people first-our clients and our team. We offer a warm, inclusive, and supportive working environment, where staff are encouraged to grow, develop, and thrive. We offer competitive salary and benefits including:

• Annual Wellbeing Day off
• Employee Assistance Programme (free confidential advice on wellbeing, family, debt, and more)
• Cycle to Work scheme
• Free Specsavers eye care vouchers
• Option to buy and sell annual leave
• Health cash plan (silver and gold)