Administration Coordinator

Qatar Airways; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Qatar Airways in London seeks an Administration Coordinator to support the VP Sales and regional office operations. You will manage calendars, arrange travel, prepare presentations, and handle correspondence to ensure smooth daily activities.

This role requires strong organisation, proactive communication, and the ability to work with stakeholders at all levels in a fast-paced environment. The ideal candidate brings solid PA experience, advanced MS Office skills, and a collaborative mindset to

Qualifications

• Solid administrative/PA experience in a similar role, ideally supporting senior management.
• Advanced skills in Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
• Polished verbal and written communications skills.
• Exceptionally organised with the ability to interact confidently with stakeholders at all levels.
• Ability to work under pressure in a changing environment.

Responsibilities

• Manage, coordinate and maintain VP Sales calendar including travel arrangements.
• Coordinate and schedule meetings with efficient diary management.
• Manage email correspondence and prepare materials for meetings and communications.
• Respond to customer care issues via emails and resolve internal issues quickly.
• Provide business documentation support, including reports, presentations and spreadsheets.
• Follow up with other sections to ensure requests are carried out and coordinated.
• Assist HR with onboarding inductions for new staff to ensure a smooth joiner process.
• Foster a team-focused, collaborative and motivating work environment.

Skills

Administrative experience

Senior management support

Diary management

Communication skills

Organisational skills

Deadline management

Tools

Microsoft Office

Job description

General Information

Ref # 233640

Location: United Kingdom-London

Job family: Corporate & Commercial

Closing Date: 2026-09-08

Description

Qatar Airways (QR) have embarked on an exciting transformation journey to change how we interact with our customers. As part of this journey, we are now recruiting for an Administration Coordinator.

As an Administration Coordinator based in Central London, you will add value by providing efficient personal assistance support to our busy Vice President (VP) Sales while supporting with the smooth functioning of our Regional Office.

Specific Responsibilities

• Managing, coordinating and maintaining our VP Sales Calendar including regular travel arrangements.
• Coordinating and scheduling meetings ensuring efficient and effective diary management.
• Management of email correspondence where required. Organising and preparing material for key meetings and communications
• Responding to customer care issues via e-mails. Reacting quickly and professionally to resolve any internal issues that may arise.
• Providing business documentation support, including report writing, presentation creation and spreadsheet preparation.
• Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
• Assisting HR with organisation of inductions for new staff ensuring a smooth onboarding for new joiners.
• Creating a fun and motivating work environment. Bringing the team together regularly, celebrating successes, creating a culture of team work and collaboration.

Qualifications

About you

• You will have solid administrative /PA experience in a similar role ideally with experience supporting senior management.
• Advanced skills in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
• Polished communications skills - both verbal and written.
• You will be an exceptionally organised individual with the ability to interact confidently with stakeholders on all levels.
• Ability to work under pressure in an ever-changing environment is essential to be successful in this role.

You must have the current legal rights to live and work in the UK to be considered.