Administrator

Right Now Recruitment; Greater London; On-site; GBP 28,000 - 29,000; Full time

Job summary

Right Now Group at Heathrow is seeking an experienced Administrator to join a fast-paced aviation business. You will support HR, security compliance, and general office functions in a busy operational environment.

The role requires strong organisational skills, attention to detail and the ability to juggle multiple tasks while delivering accurate, timely administration and clear communication.

Qualifications

• Strong organisational skills and excellent attention to detail.
• Ability to work accurately while managing multiple tasks in a fast-paced environment.
• Excellent interpersonal and communication skills, with a proactive approach.
• Team player who follows established processes while remaining flexible to operational needs.

Responsibilities

• Conduct security interviews for onboarding as part of the recruitment process.
• Prepare and issue employment offers and contracts to successful candidates.
• Assist with inductions by completing biometric enrolment and DBS clearance explanation.
• Assist employees with ADP system registration and onboarding.
• Administer airport ID passes, including referencing checks and Gateway updates.
• Process staff car park permits and office stationery orders within budget.
• Maintain accurate personnel records in line with GDPR.

Skills

Organisational skills

Attention to detail

Multitasking

Interpersonal skills

Communication

Teamwork

Job description

Right Now Group are currently recruiting for an Administrator to join a well-established and fast-paced aviation business based at Heathrow Airport. This is an excellent opportunity for an experienced administrator with strong organisational skills who enjoys working in a busy operational environment, supporting HR, security compliance, and general office functions.

Salary: £28,0000 - £29,000
Location: Heathrow
Hours: Monday - Friday

Key Duties:

• Conduct security interviews for prospective employees as part of the onboarding process.
• Prepare and issue employment offers and contracts to successful candidates.
• Support new starter inductions by completing biometric enrolment and explaining the referencing and DBS clearance process.
• Assist employees with ADP system registration and onboarding.
• Administer the application, renewal and replacement of airport ID passes, including referencing checks and Gateway system updates.
• Process and issue staff car park permits.
• Maintain accurate electronic and paper personnel records in accordance with GDPR legislation.
• Process applications for airside vehicle permits and ensure all documentation is completed accurately.
• Manage the application and issue of Tools of the Trade permits.
• Prepare meeting documentation and accurately record and distribute meeting minutes.
• Monitor stationery supplies and place orders in line with departmental budgets.
• Coordinate uniform orders, ensuring stock and expenditure remain within budget.
• Administer eye care voucher applications for eligible employees.
• Respond to incoming telephone enquiries and provide day-to-day administrative support.
• Process invoices and maintain accurate financial records using internal systems.
• Manage all incoming and outgoing post efficiently.
• Liaise with the Shared Service Centre to process new starter and leaver notifications.
• Maintain and reconcile petty cash records in accordance with company procedures.
• Process employee expense claims for those not registered on the Web Expenses platform.
• Arrange travel and accommodation, including hotel, flight and vehicle bookings,
• Coordinate the servicing and maintenance of office equipment and facilities, including printers and water coolers.

Previous Experience:

• Previous administration experience
• Strong organisational skills with excellent attention to detail.
• Ability to work accurately while managing multiple tasks in a fast-paced environment.
• Excellent interpersonal and communication skills.Ability to follow established processes and procedures while remaining flexible to operational requirements.
• A team player with a proactive and professional approach

The successful candidate will have to go through a full 5 year reference check and DBS check.