Senior Personal Assistant

Career Choices Dewis Gyrfa Ltd; Clydach; On-site; GBP 32,000 - 52,000; Full time

Job summary

Career Choices Dewis Gyrfa Ltd in the UK is seeking an experienced Personal Assistant to support the UK Operations Manager. This is a permanent, full-time, on-site role in Wales, demanding discretion and strong organisational skills.

You will manage complex schedules, coordinate travel, organise meetings and prepare reports, while handling confidential information with integrity. Regular on-site work is required and you will liaise with senior stakeholders across the organisation.

Qualifications

• Level 3 PA qualification or equivalent is required.
• Experience as a Personal Assistant in a large multinational environment is preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive executive support to the UK Operations Manager, including diary management and scheduling.
• Coordinate domestic and international travel arrangements, including flights, visas and accommodation.
• Organise meetings, leadership events and conferences; manage logistics.
• Serve as main contact for executive visitors, customers and stakeholders.
• Process invoices, expenses and payments in line with company controls.

Education

Level 3 PA Qualification, Business Studies Diploma or equivalent

Job description

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

13/09/2026

About this job

Your new company Our client is a globally recognised organisation, with a strong commitment to safety, sustainability and operational excellence.

Due to continued business requirements, they are seeking an experienced and highly professional Personal Assistant to provide dedicated support to the UK Operations Manager and contribute to the smooth and efficient running of the UK business.

Your new role As Personal Assistant, you will provide comprehensive executive and administrative support to the UK Operations Manager, acting as a trusted partner in managing day-to-day business activities.

This is a varied and fast-paced role requiring exceptional organisational skills, discretion and professionalism.

Key duties will include: Providing proactive executive support, including diary management, correspondence and scheduling.

Coordinating domestic and international travel arrangements, including flights, accommodation, transport, visas and travel documentation.

Organising meetings, leadership events and conferences, ensuring all logistics are effectively managed.

Acting as the main point of contact for executive visitors, customers and senior stakeholders.

Maintaining highly confidential business, employee and corporate information.

Processing invoices, expenses, supplier payments and other financial transactions in line with company controls.

Administering company credit card processes and maintaining accurate financial records.

Supporting corporate governance activities, including liaison with legal and corporate teams to ensure statutory and legal requirements are met.

Coordinating employee recognition initiatives, educational awards, community donations and engagement activities.

Liaising with insurers, legal representatives, corporate functions and external stakeholders regarding documentation and administrative requirements.

Producing reports, presentations, correspondence and business documentation using Microsoft Office applications.

Identifying opportunities to improve administrative processes and supporting special projects as required.

What you'll need to succeed The successful candidate will be an experienced Personal Assistant with a proven background supporting senior leaders within a large corporate or multinational environment.You will also demonstrate: Level 3 PA Qualification, Business Studies Diploma or equivalent.

Previous experience working as a Personal Assistant within a large multinational organisation.

Strong emotional intelligence and the ability to build effective relationships with stakeholders at all levels.

Excellent written and verbal communication skills.

Experience managing complex travel arrangements and executive schedules.

Financial administration experience, including expenses, invoices and payment processing.

Excellent minute-taking and reporting abilities.

Exceptional planning, prioritisation and organisational skills.

High levels of integrity and discretion when handling confidential information.

Ability to work independently, exercise professional judgement and manage competing priorities.

Strong attention to detail and problem-solving skills.

Knowledge of SAP systems would be advantageous.

Resilience, adaptability and the ability to perform effectively under pressure and tight deadlines.

Due to the nature of the role, regular on-site attendance is required, with minimal homework working available.

What you'll get in return Competitive salary and benefits package.

Opportunity to work within a global organisation.

A varied and challenging role supporting senior leadership.

Exposure to international stakeholders and corporate functions.

Long-term career development opportunities within a highly respected business.