Administration & Clerical Support

Betsi Cadwaladr University Health Board; Wrexham; On-site; GBP 18,000 - 23,000; Full time

Job summary

Betsi Cadwaladr University Health Board (BCUHB) in North Wales is seeking a motivated administrator with secretarial, organisational and interpersonal strengths. The role requires proficiency in Microsoft Word and Excel, and the ability to manage Estates Information Database systems, including financial, procurement and asset data.

The successful candidate will contribute to a supportive NHS environment, maintain confidential information, and work effectively with clients, staff and contractors

Qualifications

• Experience of providing a comprehensive administrative/secretarial service.
• Experience of setting up and using filing/IT systems.
• Excellent verbal and written communication skills; ability to communicate with clients, staff and contractors.
• Excellent organisational skills and ability to prioritize workload.

Responsibilities

• Provide a comprehensive administrative/secretarial service.
• Maintain and operate Estates Information Database systems; process financial, procurement and asset information.
• Collate and present data using Word/Excel and other Microsoft Office tools.

Skills

Excellent communication

Ability to work unsupervised

Interpersonal skills

Organisational skills

Education

HNC/HND or equivalent

RSA III / NVQ 3

ECDL Qualification

Working at Diploma level

Tools

Microsoft Word

Microsoft Excel

Job description

Job Overview

Operational Estates East is looking to appoint a motivated and enthusiastic person who has excellent, secretarial, organisational, administrative and interpersonal skills, and a good working knowledge of Microsoft Office software, i.e. Word and Excel. The post holder will be able to maintain and operate Estates Information Database systems including processing financial, procurement and asset information.

Main duties of the job

Essential knowledge/experience:

• RSA III typing/text processing/ NVQ3 or an equivalent qualification
• Experience of providing a comprehensive administrative service.
• Excellent verbal and written communication skills, ability to communicate effectively with clients, staff and contractors.
• Excellent organisational skills
• Proficient in all aspects of Microsoft Office with ability to collate and present data
• Ability to prioritise own workload and that of others, often working without supervision and within strict timescales
• Ability to work as an effective team member
• Understanding of Data Protection & Confidentiality

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents

Person specification

Experience

Essential criteria

• Experience of providing a comprehensive administrative/secretarial service.
• Experience of setting up and using filing/IT systems

Desirable criteria

• Previous experience of working within the NHS

Skills

Essential criteria

• Excellent communication skills.
• Ability to work unsupervised

Desirable criteria

• Audio typing skills
• Experience of producing graphs and statistics

Qualifications

Essential criteria

• HNC/HND or equivalent level of knowledge and/or experience
• RSA III / NVQ 3 Qualification or equivalent.
• ECDL Qualification or equivalent.
• Working at Diploma level

Desirable criteria

• ECDL Certificate.
• experience in Office administration

Knowledge

Essential Criteria

• Knowledge and understanding of secretarial procedures
• Knowledge of word processing, spreadsheet and presentation packages

Desirable criteria

• Knowledge of NHS Organisations