Administration & Clerical Officer (Modern Apprenticeship)

NHS Scotland; Kilmarnock; On-site; GBP 14,000 - 19,000; Part time

Job summary

NHS Ayrshire & Arran is inviting applications for an Administration & Clerical Officer (Modern Apprenticeship) based in the Pharmacy team at University Hospital Crosshouse, Kilmarnock. The role is 26 hours per week, Monday to Friday, fixed-term for 1 year.

You will support the Acute Pharmacy Team with confidential correspondence, diary management and related duties. The post requires administrative experience, keyboard skills and proficiency in Word, Excel and Outlook.

Qualifications

• Administrative experience, keyboard skills, and ability to work with initiative (unsupervised when needed).
• Proficiency in Microsoft Word, Excel and Outlook essential.
• Right to work in the UK or sponsorship considerations are required before applying.

Responsibilities

• Provide effective administrative and clerical support to the Acute Pharmacy Team.
• Prepare confidential correspondence, briefings and reports; manage day-to-day diary tasks.
• Carry out all tasks and duties as a Modern Apprentice with support.

Skills

Administrative experience

Keyboard skills

Microsoft Office

Tools

Word

Excel

Outlook

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you not an AI tool

Position

An exciting opportunity has arisen for a Administration & Clerical Officer (Modern Apprenticeship) within our Pharmacy team based at University Hospital Crosshouse.

only applicants age 16-24 are eligible to apply

Hours And Shift Pattern

26 hours per week Monday- Friday

This post is offered on a fixed term basis for 1 year.

What You Will Do

Based in the Pharmacy Department, University Hospital Crosshouse, Lister Street, Kilmarnock, we are seeking an individual to provide effective and efficient administrative and clerical support to the Acute Pharmacy Team. You will deal with and prepare confidential correspondence, briefings and reports, as well as being responsible for day-to-day diary management. As a Modern Apprentice you will be supported to carry out all of the tasks and duties.

Knowledge, Training And/or Experience Required To Do The Job

The preferred candidate will have administrative experience, keyboard skills, and the ability to work using initiative and on occasion unsupervised.

Evidence or ability to demonstrate as a minimum, proficiency in the use of Microsoft Office applications to include as a minimum, Word, Excel and Outlook or equivalent is essential.

If you want to find out more about the role, please contact Jacqueline Gillie, Departmental Secretary on 01563 826069 or by email on [e-mail]

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts