Personal Assistant to Associate Medical Directors

NHS Ayrshire & Arran; Ayr; On-site; GBP 24,000 - 30,000; Full time

Job summary

NHS Ayrshire & Arran is recruiting for a Personal Assistant to join the Medical Director’s Admin Team at University Hospital Ayr. This fixed-term post is 36 hours per week, Monday to Friday, for 12 months, based in Ayr.

You will provide dedicated PA and administrative support to two Associate Medical Directors, requiring an HND or equivalent in business administration, NHS PA experience, excellent Minute taking and MS Office skills, and a valid UK driving licence.

Qualifications

• HND or equivalent in business administration.
• Extensive PA experience within an NHS environment.
• Excellent working knowledge of Microsoft Office packages.
• Experience in taking accurate minutes and strong interpersonal skills.

Responsibilities

• Provide a dedicated, professional and comprehensive PA and administration service to two Associate Medical Directors.
• Ensure an effective, proactive and high standard of support.
• Organise workload and prioritise to meet challenging timescales.
• Work well within a collaborative team and autonomously when required.

Skills

PA experience

Microsoft Office

Minute taking

Interpersonal skills

Education

HND in business administration

Tools

Microsoft Office

Job description

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

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• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

Position

An exciting opportunity has arisen to join the Medical Director’s Admin Team, in a Personal Assistant role based at University Hospital Ayr.

Hours

This post is offered on a fixed term basis, for 12 months, and is worked over 36 hours per week, Monday to Friday.

UK Driving Licence

A UK driving licence is essential for this role.

What You Will Do

You will provide a dedicated, professional and comprehensive PA and administration service to two Associate Medical Directors, ensuring an effective, proactive and high standard of support. You will have excellent organisational and communication skills and have the ability to work effectively and efficiently as part of a team. The ability to work unsupervised whilst using your own initiative is essential, as is being able to work to challenging timescales by organising and prioritising your workload accordingly. Having the flexibility to adapt to change and last-minute demands is essential.

Knowledge, Training And/or Experience Required To Do The Job

You will possess an HND or equivalent in business administration; extensive PA experience within an NHS environment; and an excellent working knowledge of Microsoft Office packages. You should be highly experienced in taking accurate minutes and have excellent interpersonal skills.

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form. NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

If you would like to find out more about the role, please contact:

Mrs Gillian MacDougall, Office Manager, 01292 614590 [e-mail]