Medical Secretary

NHS Scotland; Irvine; On-site; GBP 21,000 - 27,000; Full time

Job summary

NHS Scotland is seeking a Medical Secretary to provide comprehensive administrative support to the Community Paediatric Team and related services at Rainbow House. The role requires accurate audio typing, efficient diary management and liaison with health professionals to ensure smooth day-to-day operations.

You should have a relevant secretarial qualification such as AMSPAR, good knowledge of Word/Microsoft Office, and experience with PMS/Trakcare.

Qualifications

• Secretarial qualification (e.g., AMSPAR) is desirable.
• Accurate audio and copy typing skills required.
• Proficient with Word and Microsoft Office applications.

Responsibilities

• Manage day-to-day organisation, secretarial and admin services for Rainbow House.
• Provide admin/secretarial support to Community Paediatric and Child Protection teams.
• Coordinate communications and ensure high standards of service to patients and staff.

Skills

Communication skills

Negotiation skills

Audio typing

Copy typing

MS Word

Microsoft Office

Education

AMSpar secretarial qualification

Tools

PMS/Trakcare

Job description

NHS Scotland NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

AI Tools Guidance

AI tools like ChatGPT or Copilot can be great for planning and preparing your application but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you not an AI tool.

Position

An exciting opportunity has arisen for a Medical Secretary within Women and Children Services at Ayrshire Central Hospital to provide a comprehensive administrative support to the Community Paediatric Team, Child Protection Team and health professionals working at Rainbow House helping the team fulfil their objectives and achieve their targets.

You should be a highly motivated, efficient and positive team member who can also work independently. You should possess excellent communication and negotiation skills.

Hours

36 hours per week.

Monday Thursday 9am 5.00pm, Friday 9am 3pm.

This post is offered on a permanent basis.

UK Driving Licence

A UK driving licence is essential for this role.

What You Will Do

You will be responsible for the day to day organisation, secretarial and administration services of the Community Paediatric Service within Rainbow House. The post holder will assist in the provision of admin/secretarial services to all professionals based at Rainbow House including Child Protection to ensure a high standard of service to patients and staff.

Knowledge, Training And/or Experience Required For This Post

• Relevant secretarial qualification e.g. AMSPAR
• Accurate audio typing skills/copy typing skills
• Working knowledge of Word and Microsoft software packages
• Knowledge of medical records procedures and Patient Management System (PMS)/Trakcare

If you would like to find out more about the role, please contact:

Debbie Macaulay, Administration Manager, Rainbow House on 01294 323477 or email: [e-mail]

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.