Administration Assistant Job

Stephensons Solicitors LLP; Wigan; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Generous annual leave

Free parking

Life Assurance

Cycle to work scheme

Holiday buy and sell scheme

Job summary

Stephensons Solicitors LLP in Wigan is seeking an Administration Assistant to join our Central Admin Team, providing essential support across the firm. You’ll handle post, book meetings, prepare legal bundles, and manage client enquiries as part of a busy admin hub.

This role offers variety, development and the chance to contribute to multiple departments in a professional legal environment, with an emphasis on accuracy and client service.

Qualifications

• GCSE English and Maths (grade C/4 or above) or equivalent experience.
• Experience in an office or clerical environment.
• Good computer literacy and keyboard skills.
• Strong communication and organisational skills.
• Professional telephone manner.
• Ability to work accurately under pressure.

Responsibilities

• Manage incoming and outgoing post and courier coordination.
• Book meetings and manage room reservations.
• Prepare bundles and paginate documents.
• Handle client enquiries and process payments.
• Archive and retrieve files; basic file opening and conflict checks.
• Support visitors and maintain health and safety records.

Skills

Organised

Strong communication

Attention to detail

Telephone manner

Education

GCSE English & Maths

Tools

Microsoft Office

Job description

• Are you organised, approachable and looking to build a career in legal administration?
• Do you want a role that offers variety, development and the chance to support a busy law firm across multiple departments?
• How about joining a team that values flexibility, accuracy and great client service?

Role: Administration Assistant

Salary: up to £23,195.75

Office based: Wigan, WN3 5BA

Hours: 35 hours per week

• Are you organised, approachable and looking to build a career in legal administration?
• Do you want a role that offers variety, development and the chance to support a busy law firm across multiple departments?
• How about joining a team that values flexibility, accuracy and great client service?

Yes? Come and play a vital role in our Central Admin Team, here at Stephensons, supporting the smooth running of our legal services!

The Role

We are seeking an Administration Assistant to join our Central Admin Team, providing essential support across the firm. This is a varied and fast-paced role where you’ll be involved in everything from managing post and booking meetings to preparing legal bundles and handling client enquiries.

What Makes This Role Great?

Working in our Central Admin Team gives you exposure to a wide range of legal departments and administrative tasks. You’ll gain hands-on experience in:

• Photocopying, scanning, filing and document preparation
• Managing incoming and outgoing post, including courier coordination
• Archiving and retrieving files
• Basic file opening and conflict checking
• Handling client enquiries and booking appointments
• Preparing bundles and paginating documents
• Taking client payments and processing cheque receipts
• Booking meetings, conferences, and managing room reservations
• Supporting visitors and maintaining health and safety records

This is a great opportunity to develop your skills in a professional legal environment and contribute to the efficient running of our firm.

About You

We welcome applicants with a wide range of strengths, thinking styles and lived experiences. We’re happy to discuss any workplace adjustments or support that would help you perform at your best.

• GCSE in English and Maths (grade c/4 or above) or equivalent, relevant experience will be considered as an alternative
• Experience working in an office or clerical environment
• Good computer literacy and keyboard skills
• Strong communication and organisation skills
• Professional telephone manner
• Ability to work accurately under pressure and manage frequent interruptions

Desirable: Awareness of work undertaken in a solicitors office

We also look for individuals who embody our brand values: approachable, flexible, inclusive, resilient, and supportive.

Why Stephensons?

Stephensons is an award winning, top 150 law firm with a strong commitment to the future growth and development of the business. Recognised as a Sunday Times Best Place to Work in 2025 and 2026 and with Investors in People Gold accreditation, we are genuinely committed to helping our colleagues thrive. Stephensons provides an exciting place for long-term career development and progression. Whilst we do look for highly motivated and driven individuals, we also have a strong commitment to work life balance and flexibility.

What Can We Offer?

• Generous annual leave (increasing with service)
• Well-being support package
• Retail vouchers/cashback schemes
• Early monthly pay scheme
• Free parking
• Life Assurance
• Holiday buy and sell scheme*
• Season ticket & travel support
• Payroll giving scheme
• Social events & clubs
• Internal referral scheme
• Early monthly pay scheme
• Free eye tests
• Cycle to work scheme
• Enhanced maternity and paternity pay*
• Will writing service*
• service length conditions apply