Team Assistant

Eden Recruitment Ltd; Greater London; Hybrid; GBP 35,000 - 38,000; Full time

Benefits offered by this job

Private Medical Insurance

Life Insurance

Income Protection

Contributory Pension

Annual discretionary bonus

Season Ticket Loan

Gym membership discount

Additional days off at Christmas

Job summary

Eden Recruitment Ltd in Central London is seeking a Team Assistant to join a high-performing legal team. You will manage diaries, coordinate meetings and travel, and provide comprehensive administrative support across the department to ensure smooth workflow for fee-earners.

The role offers hybrid working conditions, full-time permanent employment, and a salary in the £35,000–£38,000 range, with additional benefits as detailed in the job listing.

Qualifications

• Typing speed of at least 60 wpm.
• Strong MS Office and email management skills.
• Excellent telephone manner and communication.
• Highly organized with strong attention to detail.

Responsibilities

• Coordinate diary management for solicitors and prep for meetings.
• Arrange meetings, venues, refreshments and attendee liaison.
• Coordinate travel bookings and general admin support.
• Oversee file opening/closing and document production quality.
• Assist billing, time recording and financial reporting tasks.
• Provide cover for team members and support other departments.

Skills

Typing 60 wpm

Strong communication

Calm under pressure

Time management

Tools

MS Office

Outlook

Job description

• Coordinate travel bookings

Team Assistant - Central London

Salary: £35,000-£38,000 Full‑time | Permanent
Hybrid working conditions

The Firm

A long‑established, growing law firm ranked within the top 200 in England. Known for its modern, forward‑thinking approach, the firm is recognised as a leader in its specialist practice areas. Their ethos centres on delivering exceptional client service through expertise, strong relationships and professionalism.

The Role

A fantastic opportunity to join a high‑performing legal team in a busy, client‑facing support role. The Team Assistant will act as a workflow manager, coordinating document production, file management and administrative support across the department. You’ll develop a strong understanding of client needs and play a key part in ensuring seamless support for fee‑earners.

Key Responsibilities

Administrative Support

• Manage electronic diaries and ensure solicitors are prepared for daily meetings
• Arrange meetings, conference rooms, refreshments and liaise with attendees
• Coordinate travel bookings
• Handle photocopying, printing, couriers and outgoing correspondence
• Oversee file opening/closing and general record‑keeping
• Maintain systems to ensure tasks are completed within required timeframes
• Support marketing activities, including submissions, pitches and presentations

Communication

• Manage internal and external calls, ensuring timely message handling
• Monitor emails/post and redirect client correspondence appropriately
• Liaise with business support teams on behalf of solicitors
• Coordinate planned absences and arrange cover where needed

Client Relationship Management

• Become familiar with key clients and contacts
• Maintain and update client information on internal systems
• Handle basic client queries and general administration
• Arrange client meetings

Document Production

• Check and quality‑assure documents produced by the support team
• Type urgent or confidential correspondence
• Produce and maintain Excel spreadsheets

Financial Administration

• Support solicitors with daily time recording
• Assist with billing, credit control and financial reporting
• Request cheques, bank transfers and manage incoming payments
• Support expense management and ensure correct client billing

Team Responsibilities

• Provide support to colleagues when capacity allows
• Pick up calls for team members when they are away from their desk
• Work collaboratively with other legal and support departments
• Cover fee‑earners when their usual assistant is absent
• Undertake any additional duties as required

Person Specification

• Typing speed of at least 60 wpm
• Strong MS Office skills (Word, Outlook, Excel, PowerPoint)
• Excellent telephone manner and communication skills
• Highly organised with strong attention to detail
• Calm under pressure and able to meet tight deadlines
• Proactive, dependable and solution‑focused
• Approachable, enthusiastic and able to build trust quickly

Benefits

• Competitive salary (£35-£38K)
• Private Medical Insurance
• Life Insurance
• Income Protection
• Contributory Pension
• Annual discretionary bonus
• Reduced gym membership
• Discount vouchers
• Season Ticket Loan
• Additional 2 days off at Christmas