Administration Assistant - Full time

Rothmans LLP; Southampton; On-site; GBP 18,000 - 21,000; Full time

Job summary

Rothmans LLP in Southampton is seeking a full-time Administration Assistant to be based at our Chilworth offices. The role supports the administration team with reception duties, filing, mailing, and company secretarial tasks.

The successful candidate will manage client communications, maintain databases, and ensure paperwork for new clients is completed accurately and on time. Teamwork and independence are valued in a busy office environment.

Qualifications

• Greet clients and visitors in person and by telephone.
• Filing, archiving and maintaining databases.
• Sending mailshots out by post and via email distribution system.
• Company Secretarial duties, online filing of documents.
• Check and complete paperwork for new clients.
• Collate correspondence and issue via electronic methods.

Responsibilities

• Greet clients and visitors in person and by telephone.
• Maintain filing, archiving and databases.
• Distribute mailshots by post and via email systems.
• Perform Company Secretarial duties and online filings.
• Arrange checks and complete new client paperwork.
• Coordinate correspondence and electronic dispatch.

Skills

Reception duties

Attention to detail

Organised

IT skills

Team player

Independent worker

Positive attitude

Tools

Microsoft Office

Job description

Our Southampton office is currently looking for a full-time Administration Assistant who will primarily be based at our newly refurbished offices in Chilworth.

The successful candidate will assist the administration team in undertaking a wide range of tasks including the following:-

• General reception duties including greeting clients and visitors both in person and on the telephone.
• Filing, archiving and maintaining databases
• Sending mailshots out by post and using our e-mail distribution system.
• Company Secretarial duties, completion of forms and online filing of important documents
• Arranging the appropriate checks and completing paperwork in respect of new clients
• Collating correspondence and issuing via various electronic methods

In order to carry out this role effectively, we are looking for someone who has the following qualities:-

• Be confident and articulate with the ability to communicate effectively with clients and colleagues via telephone, in person and by e-mail.
• Have excellent attention to detail.
• Have a well organised and methodical approach to the workload and be able to manage deadlines and prioritise conflicting demands.
• Possess good IT skills.
• Value a team working environment, taking a proactive approach to tasks.
• The ability to work independently with limited guidance.
• Possess a positive and caring attitude towards your work and your colleagues.