Client Services & Admin Coordinator

Rothmans LLP; Southampton; On-site; GBP 18,000 - 21,000; Full time

Job summary

Rothmans LLP in Southampton is seeking a full-time Administration Assistant to be based at our Chilworth offices. The role supports the administration team with reception duties, filing, mailing, and company secretarial tasks.

The successful candidate will manage client communications, maintain databases, and ensure paperwork for new clients is completed accurately and on time. Teamwork and independence are valued in a busy office environment.

Qualifications

• Greet clients and visitors in person and by telephone.
• Filing, archiving and maintaining databases.
• Sending mailshots out by post and via email distribution system.
• Company Secretarial duties, online filing of documents.
• Check and complete paperwork for new clients.
• Collate correspondence and issue via electronic methods.

Responsibilities

• Greet clients and visitors in person and by telephone.
• Maintain filing, archiving and databases.
• Distribute mailshots by post and via email systems.
• Perform Company Secretarial duties and online filings.
• Arrange checks and complete new client paperwork.
• Coordinate correspondence and electronic dispatch.

Skills

Reception duties

Attention to detail

Organised

IT skills

Team player

Independent worker

Positive attitude

Tools

Microsoft Office

Job description

Rothmans LLP in Southampton is seeking a full-time Administration Assistant to be based at our Chilworth offices. The role supports the administration team with reception duties, filing, mailing, and company secretarial tasks.

The successful candidate will manage client communications, maintain databases, and ensure paperwork for new clients is completed accurately and on time. Teamwork and independence are valued in a busy office environment.