Administration Assistant - Band 3

South West Yorkshire Partnership NHS Foundation Trust; Dewsbury; On-site; GBP 24,000 - 27,000; Full time

Job summary

A NHS foundation trust is hiring an Administration Assistant to provide administrative support in Dewsbury. The role requires excellent communication, time management, and IT skills, with responsibilities including managing calendars and assisting a collaborative team. Candidates must be self-motivated and able to work flexibly in a supportive environment.

Qualifications

• Must be self-motivated, value-led, friendly, and flexible.
• Excellent customer service skills, responsive attitude required.
• Good spelling and grammar skills are essential.

Responsibilities

• Provide high-quality administrative support to the MDT.
• Manage calendars and arrange meetings.
• Take initiative to meet deadlines and prioritise workloads.

Skills

Written and verbal communication skills

Time management

Organisational skills

Customer service

IT skills (MS Office, Teams)

Tools

Microsoft Office

Teams

Job description

Overview

South West Yorkshire Partnership NHS Trust – Administration Assistant (Band 3)

Closing date: 06 October 2025

Job summary

Are you passionate about working alongside adults with a learning disability as part of a wider team? We have an opportunity for an Administrative Support person (Band 3) to join our friendly and motivated team in the Kirklees Community Health Team.

The applicant must be self-motivated, value-led, friendly, and have a flexible and kind approach. It is essential that you have good written and verbal communication skills, be able to take notes, formulate reports, and dictate letters. Time management and organisational skills are essential to organise your own workload and, at times, that of others.

The successful candidate will have excellent customer service skills, a responsive attitude, and good IT skills. You will work at the clinic area reception, take calls, and transfer/cascade information to relevant people.

Main duties of the job

• Provide high-quality administrative support to the MDT following processes and systems.
• Uphold the Trust's values and maintain confidentiality.
• Join an established admin team; work as part of a collaborative, self-motivated, and flexible group with strong organisational skills.
• Demonstrate a calm, polite, and friendly demeanour; use problem-solving and creative approaches when helpful.
• Manage calendars, plan and arrange meetings, input minutes and audio/digital typing, and order ward supplies as allocated.
• Take initiative to meet deadlines, prioritise workloads, and work under pressure when required.

You should have excellent IT skills (word processing, spreadsheets, databases) with good spelling and grammar.

• Duties will include working with Microsoft Office, Teams, minute taking, audio/digital typing, and other admin tasks relevant to the team.

About us

We are a specialist NHS Foundation Trust providing community, mental health, and learning disability services for Barnsley, Calderdale, Kirklees, and Wakefield. We also provide low and medium secure services and lead the West Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities by delivering high-quality care in the right place at the right time. We employ staff in clinical and non-clinical roles who make a difference to service users, families and carers.

We encourage applications from all protected characteristic groups. We value diversity and strive for a workforce reflective of our communities.

Being a foundation Trust means accountability to our members. Around 14,300 local people (including staff) are members of our Trust. You will be part of over 4,500 staff committed to supporting and improving mental, physical, and social needs every year.

We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and we expect all colleagues and volunteers to share this commitment.

We reserve the right to close the vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Details

Date posted: 22 September 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,937 to £26,598 a year

Contract: Permanent

Working pattern: Full-time, Flexible working

Reference number: C9378-CK2293B

Job locations

8 Fox View Hub, Dewsbury District Hospital
Halifax Road
Dewsbury, WF13 4AD

Employer details

Employer: South West Yorkshire Partnership NHS Trust
Address: 8 Fox View Hub, Dewsbury District Hospital, Halifax Road, Dewsbury, WF13 4AD

Contact for questions about the job

Andrew Birkenshaw
07385 114534