Administration Assistant

Mondelēz International; United Kingdom; On-site; GBP 14,000 - 19,000; Part time

Job summary

Mondelēz International is seeking an Administration Assistant at Minworth DC to provide administrative support and deliver a high level of customer service, ensuring processes are followed and accurately recorded.

The role includes processing proofs of deliveries, liaising with our haulier provider on issues, weekly payroll processing for Mondelez and agency staff, and managing the International Inbound schedule.

Qualifications

• High level of attention to detail required.
• Good time-management skills and ability to meet daily targets.
• Team player capable of working on own initiative.
• Excellent communication and problem-solving skills.

Responsibilities

• Process Proof of Deliveries and handle customer claims and disputes.
• Liaise with haulier provider on deliveries and manage returned stock with Stock team.
• Oversee weekly payroll processing for Mondelez and agency staff; handle payroll queries.
• Manage International Inbound schedule and planning around warehouse capacity.
• Process WiP requests with attention to BBE dates for multiple sites and co-packers.
• Procure site services and products, including stationary and CBRE spend.
• Reconcile and bank Staff shop monies; daily load sheet scanning and filing.
• Participate in community initiatives and team reviews for continuous improvement.
• Collate data and prepare reports for weekly Admin and Stock team reviews.

Skills

Attention to detail

Time management

Team player

Communication

Problem solving

Tools

SAP

Kronos

Autostore

Inet

Excel

Job description

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

The Administration Assistant is a key role in our Minworth Distribution Centre (DC).

The role will contribute to the success of Minworth DC by maintaining a high level of administrative support and delivering a great level of customer service.

Ensure processes are carried out in accordance with site procedures and all tasks are accurately recorded, reported and completed.

How you will contribute

You will:

• Process all Proof of Deliveries in a timely manner including any customer claims and disputes. Liase directly with our haulier provider on any failed or rebooked deliveries. All returned stock to be managed in conjunction with the Stock team. This included accurate records and reporting
• Site service target of 99.85% to be maintained. This includes daily root cause analysis and investigation on all failures/cross offs. The appropriate coding to be actioned on both Sharepoint and SAP.
• Responsible for weekly payroll processing for both Mondelez and agency warehouse staff. Reports include weekly Quicks and absence reports. All payroll queries to be dealt with in a timely fashion
• Accountable for the International Inbound schedule for the DC. Planning slots around the warehouse capability regarding rework and general availability.
• Processing WiP requests with an eye on BBE dates for both Bournville and all relevant Co Packers which include International customers
• Procurement of all site services and products, from stationary to uniforms to CBRE spend. Purchasing services on behalf of the central logistics team (eg Ireland/2XL)
• Reconciliation and banking of the Staff shop monies
• Daily scanning of all load sheets and stored on central shared drive
• Participate in any Community or Team initiatives meeting a site target of 30%. Support for local charities and Foodbanks. Take part in Boost ideas
• Collating data and preparing report for use within the weekly Admin and Stock team review meeting and for the Network

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

• Ability to demonstrate high level of attention to detail
• Proven ability to be able to manage their own time to achieve daily targets
• A team player who is capable of working on their own initiative
• Excellent communication and problem solving skills
• Good knowledge of Microsoft Office, (Excel).
• Knowledge in systems as SAP, Kronos, Autostore, Inet would be appreciated
• Ability to perform repetitive work in a fast-paced work environment and capable of the defined physical activities (lifting, bending, carrying, pushing, pulling, etc.).

More about this role

Part time position

Scheduled Weekly Hours: 23.5

Relocation Support Available?

Business Unit Summary

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions.

Our people make all the difference in our succes

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Excited to grow your career?

We value our talented employees, and whenever possible stride to help one of our associates grow professionally before recruiting new talent to our open positions.

Job Type

Regular

Warehousing & Logistics Operations Management

Customer Service & Logistics