Administration Assistant

Mondelēz International; Sutton Coldfield; On-site; GBP 12,000 - 15,000; Part time

Job summary

Mondelēz International is recruiting an Administration Assistant for our Minworth Distribution Centre. This part-time role offers 23.5 hours weekly to support logistics, payroll, and procurement activities across the site.

You will maintain accurate records, liaise with haulier partners, and contribute to a culture of continuous improvement while working to a 99.85% service target.

Qualifications

• Attention to detail and accuracy in daily tasks.
• Ability to manage own time to meet daily targets.
• Team player who can also work on own initiative.
• Excellent communication and problem solving skills.
• Proficiency with Microsoft Office, especially Excel.
• Familiarity with SAP, Kronos, Autostore, Inet is a plus.

Responsibilities

• Process all proof of deliveries promptly and handle claims with the haulier.
• Maintain 99.85% service target with root-cause analysis of failures.
• Oversee weekly payroll processing for Mondelez staff and agency workers.
• Manage inbound international schedule and planning around warehouse capacity.
• Process WiP requests with attention to BBE dates for Co Packers.
• Procure site services and products, including stationery and uniforms.
• Reconcile and bank staff shop monies; daily load sheet scanning.
• Support team initiatives and report data for weekly reviews.

Skills

Attention to detail

Time management

Team player

Communication

Problem solving

Tools

Excel

SAP

Kronos

Autostore

Inet

Job description

Job Description

Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. The Administration Assistant is a key role in our Minworth Distribution Centre (DC).

The role will contribute to the success of Minworth DC by maintaining a high level of administrative support and delivering a great level of customer service. Ensure processes are carried out in accordance with site procedures and all tasks are accurately recorded, reported and completed.

How You Will Contribute

• Process all Proof of Deliveries in a timely manner including any customer claims and disputes. Liase directly with our haulier provider on any failed or rebooked deliveries. All returned stock to be managed in conjunction with the Stock team. This included accurate records and reporting
• Site service target of 99.85% to be maintained. This includes daily root cause analysis and investigation on all failures/cross offs. The appropriate coding to be actioned on both Sharepoint and SAP.
• Responsible for weekly payroll processing for both Mondelez and agency warehouse staff. Reports include weekly Quicks and absence reports. All payroll queries to be dealt with in a timely fashion
• Accountable for the International Inbound schedule for the DC. Planning slots around the warehouse capability regarding rework and general availability.
• Processing WiP requests with an eye on BBE dates for both Bournville and all relevant Co Packers which include International customers
• Procurement of all site services and products, from stationary to uniforms to CBRE spend. Purchasing services on behalf of the central logistics team (eg Ireland/2XL)
• Reconciliation and banking of the Staff shop monies
• Daily scanning of all load sheets and stored on central shared drive
• Participate in any Community or Team initiatives meeting a site target of 30%. Support for local charities and Foodbanks. Take part in Boost ideas
• Collating data and preparing report for use within the weekly Admin and Stock team review meeting and for the Network

What You Will Bring

• Ability to demonstrate high level of attention to detail
• Proven ability to be able to manage their own time to achieve daily targets
• A team player who is capable of working on their own initiative
• Excellent communication and problem solving skills
• Good knowledge of Microsoft Office, (Excel).
• Knowledge in systems as SAP, Kronos, Autostore, Inet would be appreciated
• Ability to perform repetitive work in a fast-paced work environment and capable of the defined physicalactivities (lifting, bending, carrying, pushing, pulling, etc.).

More About This Role

Part time position

Scheduled Weekly Hours: 23.5

Relocation Support Available?

Business Unit Summary We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions.

Our people make all the difference in our succes

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type

Regular

Warehousing & Logistics Operations Management

Customer Service & Logistics