Administration Assistant

THE ORDERS OF ST JOHN CARE TRUST; Swindon; On-site; GBP 18,000 - 23,000; Part time

Benefits offered by this job

28 days holiday pro rata

Higher weekend rates

Workplace pension

Free DBS

Employee Assistance Programme

Job summary

The Orders of St John Care Trust in Swindon is seeking an Administration Assistant to support the Home Manager with reception, admin and basic finance tasks. You will be the first point of contact for visitors, help ensure infection-control rules are followed and coordinate testing, couriers and related admin duties.

You will also assist with planning and managing events in the home and get involved in activities with residents, creating a warm and welcoming environment every day.

Qualifications

• Experience in administrative or reception roles.
• Confident using Microsoft Office.
• Experience handling cash and keeping reports up to date.
• GCSE Maths and English at least.
• Comfortable in an elderly care setting and able to relate to residents.

Responsibilities

• Provide reception and administrative support to the Home Manager.
• Coordinate infection control and testing requirements.
• Organise couriers and related administrative tasks.
• Plan and manage in-home events and celebrations.

Skills

Communication

Interpersonal skills

Cash handling

Education

GCSE Maths & English

Tools

Microsoft Office

Job description

Administration Assistant

Location:Swindon

Pay rate: £13.68 per hour

Contracted Hours: 22.5 hours per week

Shift pattern: Wednesday, Thursday, Friday each week

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

Nestled in the royal town of Royal Wootton Bassett is Ridgeway House, providing compassionate and personalised residential, respite and day care to the local community. The warm and friendly home is split into three households, each of which has its own spacious dining and lounge areas.

AND IN RETURN

Here are some of the other benefits you’ll enjoy as a valued member of our team:

• 28 days holiday (including Bank Holidays) pro rata'd
• Higher rates of pay at weekends
• A workplace pension
• Free DBS
• Access to our Employee Assistance Programme

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be comfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.

This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.