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The Orders of St John Care Trust; Oxford; On-site; GBP 17,000 - 19,000; Part time

Job summary

The Orders of St John Care Trust - Isis House, Oxford, is seeking an Administration Assistant to support the Home Manager with reception, admin and basic finance duties within a busy elderly care environment.

You will ensure visitors follow infection control rules, coordinate testing and assist with organising events and activities. The role involves friendly interactions with residents, families and staff, working 22.5 hours per week at Isis House in Oxford.

Qualifications

• Experience in administrative or reception roles with proficiency in Microsoft Office.
• Ability to handle cash and keep accurate reports.
• Great communication and interpersonal skills with residents and staff.

Responsibilities

• Support the Home Manager with reception, administrative and basic finance tasks.
• Ensure visitors follow infection control rules and coordinate testing requirements.
• Organise couriers and related administrative tasks and assist with events in the home.
• Work with the Activities Coordinator to plan residents’ milestone birthdays, fetes and other activities.

Skills

Microsoft Office

Administrative experience

Reception experience

Cash handling

Education

GCSE Maths

GCSE English

Job description

Administration Assistant

Location: Isis House, Oxford, OX4 3NH Pay rate: £14.54 per hour Contracted Hours: 22.5 hours per week Shift times: 8.30am - 5pm

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks. Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator. In joining us, you’ll also become part of our extended family. You’ll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes. Located in the popular area of Iffley, close to Oxford is Isis House offering friendly and high-quality residential, early-stage dementia, intermediate and nursing care to 80 residents. The home is conveniently located close to shopping amenities, including a chemist, and is on a bus route to the city centre. A short walk from the well-designed grounds takes you to the river and the charming village of Iffley.

AND IN RETURN

The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Here are some of the other benefits you’ll enjoy as a valued member of our team:

• 28 days holiday (including Bank Holidays)
• A workplace pension
• Free DBS
• Access to our Employee Assistance Programme
• Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
• Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be comfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner. This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills. If you think you have the right skills and attitude to deliver the highest quality of care for our residents as an Administrator within our care homes, then you could be next to join us.

We reserve the right to close this role before the closing date, with no advance notice.